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� FLAX POND . _
Stm�l� -�eir �ZO � lP _
� JULY 2015
� LUNCH MENU
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{
� MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY
; 1 2 3
; BOLONEY&CHEESE TURKEY&CHEESE HAM &CHEESE
' OR OR OR
$ SUNBUTTER&JELLY SUNBUTTER&JELLY SUNBUTTER&JELLY
� BABY CARROTS ON WHEAT ON WHEAT
FRESH FRUIT CELERY STICKS BABY CARROTS
� MILK FRESH FRUIT FRESH FRUIT
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ON WHEAT ON WHEAT BABY CARROTS ON WHEAT ON WHEAT
CELERY STICKS BABY CARROTS FRESH FRUIT CELERY STICKS BABY CARROTS
FRESH FRUIT FRESH FRUIT MILK FRESH FRUIT FRESH FRUIT
MILK MILK MILK MILK
13 14 15 16 17
,; TURKEY&CHEESE HAM &CHEESE BOLONEY&CHEESE TUftKEY&CHEESE HAM &CHEESE
� OR OR OR OR OR
J SUNBUTTER&JELLY SUNBUITER&JELLY SUNBUTTER&JELLY SUNBUTTER&JELLY SUNBUTTER&JELLY
ON WHEAT ON WHEAT BABY CARROTS ON WHEAT ON WHEAT
CELERY STICKS BABY CARROTS FRESH FRUIT CELERY STICKS BABY CARROTS
FRESH FRUIT FRESH FRUIT MILK FRESH FRUIT FRESH FRUIT
MILK MILK MILK MILK
20 21 22 23 24
� TURKEY&CHEESE HAM &CHEESE BOLONEY&CHEESE TURKEY&CHEESE HAM &CHEESE
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SUNBUTTER&JELLY SUNBUTTER&JELLY SUNBUTTER&JELLY SUNBUTTER&JELLY. SUNBUTTER&JELLY
ON WHEAT ON WHEAT BABY CARROTS ON WHEAT ON WHEAT
CELERY STICKS BABY CARROTS FRESH FRUIT CELERY STICKS BABY CARROTS
, FRESH FRUIT FRESH FRUIT MILK FRESH FRUIT FRESH FRUIT
MILK MILK MILK MILK
27 28 29 30 31
TURKEY&CHEESE HAM &CHEESE BOLONEY&CHEESE TURKEY&CHEESE HAM &CHEESE
OR OR OR OR OR
SUNBUTTER&1ELLY SUNBUTTER&JELLY SUNBUTTER&JELLY SUNBUTTER&JELLY SUNBUTTER&JELLY
ON WHEAT ON WHEAT BABY CARROTS ON WHEAT ON WHEAT
I CELERY STICKS BABY CARROTS FRESH FRUIT CELERY STICKS BABY CARROTS
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MILK MILK MILK MILK
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bring portable chairs or any other devices that would hinder their ability to interact and engage
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directly with tlze children.
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� Volunteers: All volunteers on the pro�ei-ty must be CORI and SORI checked before entering the
� property.
� Visitors: If a staff ineinber would like to tlave a visitor on property they must ask pennission
� froin the Flax Pond Coordinators prior to the person's visit, this includes improinptu visits fiom
past staff or program pai-ticipauts. At auy time Flax Su�ervisors or Coordii�ators reserve the right
to ask any and all visitors to leave the property.
Background Checks: All staff must complete the proper paperwork to have their crimuzal
background checked. No staff inember will be allowed to work without a CORI and SORI
back�ound check.
Staff Medical: Staff inembers are not allowed to keep any medication on their person except for
personal inhalers and Epi Pens. If a staff person needs to keep one of these items with them, the
Health and Safety Supeivisor must be informed. If a staff inember needs to take medication or
supplements during the day, they should be kept in the locked medication box in the Health and
j Safety Office.
No staff member will be allowed to work without a completed Staff Medical Fonn, as
� well as a copy of the staff inember's immunization records that is to be kept in the Healtli and
Safety office.
Pictures: Staff are allowed to take srill pictures while on the camp property.No videos of
children are permitted unless cleared by the Fl�Pond Coordinators. In order to respect
children's privacy and protect children fioin unwanted predators, staff are not permitted to post
pictures of children on the Internet. This includes sharing of pictures on Facebook, Twitter,
YouTube,MySpace, SnapFish and other social websites with anyone who is a non-staff member.
If this policy is violated, disciplinary action will be taken. If this policy is violated in the off-
season, rehire employment may be impacted.
Office: Office supplies are for the use of the Coordinators only, this includes the use of the
Internet. Staff persoru�el files are confidential. If you would like to see your personnel file you
may do so by making a request, in writing, to the Recreation Director.
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i Community Relations: Staff are asked to be sensitive to the people living in the communities
near the property. Each staff inember represents the program in his or her dealings with the
members of the local community, as well as behavior off the Flax Pond property.
Tips/Gratuities: Staff inembers are asked not to accept any tips or gratuities from relatives of
children. A.ny money collected will go towards a Flax Pond scholarship fund. Parents should be
informed of this policy if they try to give staff any sort of gratuity.
Evaluations: In the effort to help each staff inember perform his or her duties to an optimum
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l Child Protection Plan
� Section 6
' Definitions:
� • "Child" means a person under 18 years of age.
• "Child Abuse" means 11ann or threatened hann to a child's health or welfare by a persoii
responsible for the child's health or welfare which occtus through noil-accidental physical
or mental injury, sexual abuse, or malheatment.
• "Child Neglect" ineans harm to a child's health or welfare by a person responsible for the child's
health or welfare wllich occurs through negligent treatment, includiilg t17e failure to
provide adequate food, clotliing, shelter, or medical care.
• "Mandated Reporters" include (among others) physicians, dentists, nurses, therapists, social
workers, school adininistrators, school teachers, law enforcement officers, child care
� workers, day care workers, foster parents, recreational program persorulel, and, by
1 iinplication,su�n»�e�•can7p cou�zselors.
� Potential Indicators of Physical Abuse, Neglect, or Segual Abuse
� - Unex�lained bruises, welts, bite marks, inissing clumps of hair.
� - Unexplained bunzs, scaids, fractures, skin lacerations, punctures, or abrasions.
- Self-mutilation, self-destructive behavior, withdrawn behavior.
-Uncomfortable or skittish about physical contact.
- Complaints of soreness, difficulty in walking or sitting.
; -Wears clothing inappropriate for the weather to cover the body.
� -Lack of impulse control, inappropriate outbursts, hysteria
-Unexplained, inappropriate knowledge about sexual activity or sexual behavior.
- Pain, itching, bi-uises, or bleeding iu genital area
- Tendency to become suddenly upset or aggressive.
-An unwillingness to shower or participate in physical activities.
-Withdrawal, chronic depression,unexplained crying.
+ - Poor self-esteem, self-devaluation, lack of confidence
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�' - Reports that no caretaker is at home.
- Suicide attempts, especially adolescents
Staff Reporting Procedures
' • Counselors shall watch for signs of physical abuse, neglect, or sexual abuse in their campers.
; • Counselors shall infonn the Flax Pond Coordinators on any minor issues that may be connected
jto abuse such as, a strange bruise, consistent wearing of the same clothes, or lack of food
' for lunch.
. • If child abuse is suspected it must be reported to the Flax Pond Coordinators. If a camper
confides in an adult staff inember of having been abused or neglected, this information
must be reported to the Flag Pond Coordinator only—no one else.
� Confidentiality of Health Records
i • Children's records and applications shall be kept confidential.No one shall have unrestricted
access to the child's files except the Flax Pond Coordinators, Health and Safety Supervisor
and Registration Office. The Health and Safety Supervisor will notify counselors if they
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have a child in tlieir group with special health coilcerns.
Avoiding the Perception of Abuse
• Avoid being conlpletely alone with one child, particularly in a place that is not commonly
viewed as a normal ineeting area. This includes trips to the batl�room or changing rooms,
such trips must include either inore than one adult, or the very least another child. Tliis
does not mean that you caii't take a cliild aside for a brief confidential discussion about
their behavior or some matter that tliey have asked to discuss with you. It does mean that
such a meeting should ideally take place ui view of otlier people, if even from a distance.
• Use good judgiueilt about physical closeness. Avoid contact that inay be misinterpreted. Tl�is
' does not mean that you can't give a camper a pat on tlle back or touch tlieir ann to get their
attention.
• Use discretion when monitoring the changing rooms; please use the stalls to get changed. Use
discretion when cluldren are changing clothes. Don't stand and watch; but don't leave the
changuig rooins unattended and go somewhere else—you must remain within earshot and
outside the door.
• Use words with care. Never berate, intimidate, harass, or belittle a camper.
• Be constantly aware of your res�onsibilities and position as role mod�ls.
Reporting Procedures
; • The Flax Pond Coordinators will report cases of suspected abuse to tlie Recreation Director, who
� will evaluate the situation and make the appropriate reports to the designated official
offices.
• If the camper seems to have severe injuries, he or she will be taken to the nearest hospital or
health facility for appropriate medical treatment.
• In the event that there is an accusation against a staff inember of child abuse the Flax Pro�-am
will take prompt and immediate action as follows:
- At the first report of a probable belief that a child-abuse incident has occurred,the
einployed staff�erson receiving the report will notify the Fl�Pond Coordinators, who
will then review the incident with the Recreation Director.
- The Flax Pond Adventure Program will make a report in accordance with relevant
� state or local child abuse reporting requirements and will cooperate to the extent of the
� law with any legal authority involved.
- If the reported incident(s) involve a program volunteer or employed staff, the
Recreation Director will, without exception, suspend the volunteer or staff person from
the�rogram. The parents or legal guardiaii of the child(ren) involved in the alleged
incident will be promptly notified in accordance with the directions of the relevant
state or local agency.
- Reinstatement of the employed staff person will occur only after all allegations have
been cleared to the satisfaction of the Recreation Director. All staff and volunteers
must be sensitive to the need for confidentiality in the handling of this information and
therefore, should only discuss the incident with Flax Pond Coordinators or Recreation
� Director.
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� . .
Car� ng for The Children
Section 7
j The Task and Role of the Counselor
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� When you became a Flax Pond cotulselor you accepted one of tlle �eatest res�onsibilities there is
� in life. You will be entrusted with the health, well-being and education of these young people.
� Your role will be complex. You will be teacher, friend, disciplinarian, inentor, coach and
' protector to each of them in tunl and, sometimes, to all at oilce. The unit and �oup is a fainily and
the prograrn is a coinmuniiy.
Pareizts' willingness to place tl7e life, limb and spirit of their child in the sole care of Flax
Pond and its counselors is an expression of trust that you as a counselor must accept witli
� reverence. The taslc of incoiporating Fl�'s philosophy and objectives in each child's camp
experience rests ahnost completely with you. To do this you must accept the children as you find
them and recognize their worth as individuals. The measure of tlie success of our camping
program is not in what we do,but in how we affect the lives of our campers.
, Being a sensitive, effective counselor is more art than science. If you approach your job
with a true love for kids, a firm sense of responsibility, a willingness to work hard and a
commitment that will allow you to accept nothing but the best from yourself, t11en you will have
the j ob you have undertaken well begun.
''� Discipline Procedures
�
I, The Consequences
� Acceptable Consequences for Rule Breaking
• Quiet time, frequently called a "time out".
• Restriction from participation in an activiiy while the rest of the group participates.
• Resti-iction to an area away from the group, with staff supervision.
• Restriction of Cam� Store privileges for a specific number of-days. (This may only be done in
consultation with the child's parents/guardian.)
• Cleaning a designated area. (This may only be done with permission of the Flax Coordinators.)
• Conference with the Flax Coordinators, Senior Counselor,Program Supervisor, Recreation
Director, or any appropriate combination thereof.
• Conference with the parent/guardian at pick up about minor issues.
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� Unacceptable Consequences for Rule Breaking
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I • Deprivation of ineals.
' • Isolatioil of a carnper in a place witliout staff supervisioil, oUservatioii, or interactiou.
i • Subjectiilg a camper to ridicule, tllreats, inriinidation, or harassment.
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�� • Coiporal pu.nislunent.
• Excessive physical exercise.
j • Restraint of any kind.
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Office Discipline Procedure
Step One:
1. Time Out at the Office
2. Meetulg with the child
3. Reinforce the standards of behavior
� Step Two:
� 1. Contact pareiits
2. Arrange meeting with them aild the child
�� 3. Create Behavioral Contract
Step Three:
��
l. Call home
2. Child will be sent home
2. Discussion of suspension or expulsion from the prograin
What warrants an office visit?
Physical aggression
Bolting and running away from the counselor
Excessive Swearing or Physical Threats
Threats of any kind to staff or other children
� When all other resources for behavior management have been e�austed(ie. Supervisors and
other Senior Counselors)
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� What does NOT warrant an office��isit?
! Crying and miniinal tantnzms
� Not listeiling
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� Personal dislike or disagreeinent with tlle cliild
� Not playing fairly or lack of involvement in a ganle
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� In Minor Discipline Situations: If you have something t11at you don't feel you can handle or
� deal with contact your Program Supervisor first. Theil if you feel that you need more support
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contact the Flax Poiid Coordinators to come to your group to speak with the child or give
advice on liow best to deal with the situation. Do not just send the child to the office since
these visits are considered very serious.
General Discipline Guidelines:
1. The counselor who saw the incident occur should bring the child to the office, not some
other counselor in the unit.
2. Use discipluie office visits sparingly, since the coizsequences are severe
i 3. Time outs should be the main consequence for negative behaviors
' 3. Try to stress positive reinforcement, over punishment as much as possible!
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f The discipline guidelines that all parents/guardians are given prior to attending Flax...
TOWN OF YARMOUTH
PARTICIPANT DISCIPLINE
; Due to increased discipline challenges during the past few suiluners it has becoine
j necessary for tlle Recreation Divisioii to develop a g�aduated discipline policy for our prograins.
� It is our liope tllat by involving the parents in the process we will be able to cui-tail the negative
' behavior before a one day suspension or ultimate expulsion is necessary. If any child is
� suspended/expelled fioin tlie program due to discipliiiary infiactions the parent will have akeady
� been mvolved m the discussioil. The Town will not be refunding any unused portion of tlie
� regishatioil fee.
Three inajor consequences exist as responses to negative cliild behavior: 1) appropriate
disciplinaiy action as chosen by tlie counselor, 2) child ineets with the Fl�Pond Administration
and develops a behavioral contract as well as oral andlor written notification of tlie meeting to the
parent/guardian, and lastly, 3) a meeting witli the Recreatiou Program Supervisor, Flax Pond
Coordinator, child and parent.
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BEHAVIORAL INFR.ACTIONS
1. Forbidden Articles:
� Cell phones, knives,hatchets, cutting implements, child-owned water pistols, energy
' drinlcs, tape players, radios, walkman, MP3 players, aud the like,portable electronic games,
� playing cards, roller blades and slcateboards or any other similar articles not previously
' identified axe strictly prohibited and will be confiscated and returned at the end of the day.
Cell phones are not allowed on camp property. New teclvsologies in these devises could
lead to poor choices by the carrier which would adversely effect the privacy and comfort of
other children. If you require your child to carry a cell phone please discuss the issue with the
Director and malce special arrangements
2. Leaving Propertv Une�cused:
The child is required to remain on the grounds until the dismissal time unless another
arrangement has been coordinated through the Office by his/her parent and/or guardian.
3. In Parking Lot or Other Unauthorized Areas During the Dav:
The child is required to stay with the assigned group at all times. The parking lots,well fields,
and other unauthorized areas are clearly marked as off limits during the day.
4. Insubordination to Authorities:
Mutual respect of all staff and participants is the foundation of the Flax Pond Program.
5. Verbal Abuse/Inappropriate Language:
� Cursing, swearing, and aggressive verbal attacks toward others will not be tolerated.
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6. Destruction to Pronertv:
Willful dest�uction of tlie natiu-al enviromnent as well as pro�ei-ty and buildings will be cause
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for suspensioi�/expulsion from t11e prograin.
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� 7. Fi�hting and/or Actions Dan6erous to the Phvsical Welfare of Others:
Immediate suspension/expulsion will be implemented based on a thorough investigation.
8. Harassment/Hazin�:
Our goal is to teach childreu from all socio-ecoiloinic, religious, and national backgrounds to
blend into a cohesive group. We will be stressing acceptance of all members of our program
and we will not allow put-downs, threats, or taunting of others.
9. Violation of Other's Civil Rights:
Iulmediate suspension/expulsioii will be iinplemented.
10. Theft of Pronertv and/or Other's Belon�ings:
Taking property that does not belong to you will not be tolerated.
.....................................................................................................................
Pro�ressive Discipline Plan.
; Step One: Counselors are trained to set clear boundaries and reinforce those boundaries with
�' the children in their�oup. If a child continues to test those boundaries the
counselors are instructed to bring the child to the office. There they will meet with
one of the Flax Pond Administrators who will reinforce appropriate behavior
standards and file a written note regarding the incident.
Ste Two: If the child is returned to the office the Flax Pond Administrator will once again
meet with the child and develop a behavioral contract with clear consequences for
future positive and negative behaviors. Both the counselor and the child will sign
the contract and a copy will be sent home for the parents to review. It is at this
point that we encourage the parents to contact the staff at Flax Pond so that we can
' discuss the histoiy of the incidents and develop a plan of action together for the
i future. It should be clearly understood that if the child continues to act out
isuspension and or expulsion from the program will be the next step.
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Step Three: If your child is brought once more to the office for inappropriate behavior then you
will be called at work or home and asked to come and remove your child from the
prograxn immediately. That removal may be for one day or permanently based on
the incidents in question. The Recreation Director or representative will be present
at the meeting to discuss the history with you as well as any future plan of action.
j Any appeal for a modified action plan can be made at this time. The decisions
made mutually between all adult parties involved will be the fmal plan of action for
this child.
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device; and a First Aid Kit.
• �ii all boating areas, the staff inember oil the pier inust have immediate and unrestricted access
to a water craft with whicli to provide emergency assistance. One kayak should be available for
the staff to use in the event of an einergency.
Lost Svvimmer Drill—Practice
• The LSD is learned and practiced by all staff during staff naining. The Waterfront Supervisor
will explain tlle procedures to tlie children on the first Monday of eveiy week. She will also
review over the rules of the Waterfront Area and how the children should conduct themselves
during "swim checks."
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Fire Safety Policy
Introduction
Flax Pond is located on 100 acres of woodlands which include Yannouth Conseivation land. It is
important that extreme care be taken in the use of fire, both on property and on overnight ti-ips.
Fire Safety Strategies
• The property is inspected by a Qualified Fire Inspector every year as per Massachusetts statute.
• Portable fire extinguishers are kept in every building and checked for appropriate pressure,
tagged, and dated every year.
� • Smoke detectors are mounted in every buildulg. Batteries are replaced at the beginning o.f the
program season.
• During the staff training week, staff inembers are apprised of the location and proper use of the
fire extinguishulg equi�ment that is available on site, including fire extinguishers and water
� hoses.
• A fire drill will be practiced within 48 hours of the start of each session and it will be noted in
the Flax Pond Coordinator's log.
Fire Prevention Strategies
�
• Flax Pond is a non-smoking facility.
! • Flammable materials and fuels are kept locked in non-camper-occupied buildings and are only
! accessible by staff.
;
• Only designated campfire pits and grills may be used for fires.
Fire Prevention Rules
• Always clear an adequate area around any campfire and be sure that the fire is watched at all
times. Never leave a fire unattended. A water source should be readily available to extinguish or
control the�fire. Always be certain that campfires are completely extinguished.
• Children are not allowed to have or carry matches or lighters. Counselors should keep matches
out of sight when not being used.
•Never throw away lit materials without being certain that they are completely out.
� Fire Emergency Procedure
� Staff Duties and Responsibilities
• Upon suspicion or discovery of a fire, the staff inember in charge should clear campers quickly
and safely out of the immediate area. If available, one staff inember should accompany the
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campers to a safe location.
• A staff ineinber is iininediately dispatched to locate the closest fire extinguishing device and
� bring it back if appropriate.
j • A staff ineinber should either be dispatched to notify the Fl� Pond Goordinators and
j Healtli ai�d Safety Supervisor of the severity of the situatioii, or if accessible use a radio to
� contact t11e Flax Pond Coordinators.
� • Staff inembers should use available and appropriate equipment to fight the fire but should iZot
? place themselves ul danger ul this effort.
� • Available nearby staff will take steps to help prevent the spread of the fire and be especially
� careful of flammable fluids, gasoline, and so on. VVhen in doubt of your ability to contain a
fire, leave!
• The Flax Pond Coordiiiator or the inost senior staff inember on duty will make the decision
whether to involce the all camp evacuation procedure or"Lost Camper Drill" or not.
Weather Emergency Procedures
Notification
- The Flax Pond Coordinators will periodically monitor local weather conditions via television,
� radio, or Internet.
Tornado or Severe Winds
In the event of a weather emergency(tornado, hurricane, or severe dainaging wind) campers and
staff will go immediately to their respective nation areas, or if little warning, to the nearest
shelter.
The following steps shall be taken:
• Rernain calm.
• Keep away from doors and windows.
� • Lie on the floor, cover children with back packs and coats.
Hail
� Large hail can impact a surface at speeds greater than 100 miles per hour.Move inside to avoid
getti�zg Izit. Hailstones driven by a storm's high winds can shatter windows; follow the steps
1 above for protection from severe wind. Hail can also be a signal that a dangerous storm or
; tornado is imminent.
Lightning
All thunderstorms produce lightning,by definition. If you can hear thunder,you are close enough
; to tlie storm to be struck. It need not be raining for lightning to strike. Lightning can snike as far
as ten miles away from the rain portion of a storm.
The following steps shall be taken:
• Remain calm.
• All boats will be called in immediately and swimmers pulled out of the water.
• Move inside. Stay away from doors and windows.
• Do not stand in an open field, on the beach,under an isolated tree,basketball hoop or near the
flagpole.
• In the woods,proceed immediately back to unit areas.
• If thunder is heard in the distance or lightning is seen the Flax Pond Coordinator will make an
announcement over the PA and radios to move indoors.
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� • No children or staff will be allowed to leave the buildings for anv reason until clearance is
given from the Flax Pond Coordinator, this includes bathroom trips.
• Outdoor activities will resume if there is no si� of lighhiiiig or thunder for over 20 minutes.
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� Extreme Heat
� On hot days wllen the temperahue is above 90 degrees F, and t11e relative llumidity is high,
1 evaporation slows. The body becomes unable to shed heat through its nonnal methods of
circulatory changes a.nd sweating.
To prevent heat disorders:
• Slow down. • Drink plenty of water. • Wear lightweight, light-colored clothing.
• Stay out of the sun.
Heat exhaustion syinptoins iuclude heavy sweating, weakness, and cold skin. Heatsnoke
syinptoins include hot dry skin and rapid pulse. Move to a cooler environment, and get
�
inul7ediate medical help.
�
' Lost Camper Emergency Procedures
j • A staff ineinber shall report a inissing camper iirunediately to the Flax Pond Coordinators, or if
absent, the Health and Safety Supervisor. Tlie Coordinators will assess how long the camper has
' been missing and will respond appropriately, accordiilg to these steps:
� • The siren will sound over the PA system. All counselors will gather their groups and do a head
count. Team leaders should listen to their radios for further instructions. All grou�s should head
to the Field in lines. If at Waterfront, children only need to put their shoes on. The children
should remain silent in case further directions need to be given.
; • The Flax Coordinators will assign staff to check all buildings and program areas. This search is
limited to 5 minutes. (Please See Priinaiy Search Duties)
• Two staff inembers will be assigned to drive a vehicle slowly down the main Flax road, and
both left and right one mile on White's Path.
• If the missing camper is not yet found, a secondary search will be initiated and designated staff
will proceed as instructed. Team Leaders will give their radios to a Junior Staff member.
� Missing Child Drill Procedure ,
Primarv Search
Area Searched bv the following
Waterfront Waterfront Supervisor and Lifeguards
Changing Room/Portable Bathrooms Boating Junior Counselor
Arts & Crafts Arts & Crafts Supervisor
� Theatre/Main Building Flaxtivities Supervisor
Sports Storage/Bathrooms Sports and Wellness Supervisor
Archery Range Archery Supervisor
Initiatives and Sheds Initiatives Supervisor
Nature Nature Counselar
Health Office Health and Safety Supervisor
All staff will report to the FIELD after a complete search of their area, except for the Waterfront
staff, Health and Safety Supervisor, and Sports and Wellness Supervisor. Waterfront Supervisor,
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� Sports and Welhless Supeivisor, and the Health Supeivisor will be in contact with tlie Fl�Pond
� Coordinator by radios.
� Secondarv Search
Area ����tC: 11 'C��yt�
� Cedar Swamn �-����� ��
i Initiatives Supervisor ��'
Junior Counselor — Travis
Junior Counselor — Tim
Road and trails
Nature Supervisor
Junior Counselor— Katie
Trails to D-Y
Flaxtivities Supervisor
Arts and Crafts Supervisor
Junior Counselor— Aleg
Junior Counselor— Makenzie
9 Trails Behind the Fields
Archery Supervisor
Junior Counselor— Amanda �
Junior Counselor—Andrew
Waterfront
Guards
, �
; Dupont Ave/White's Path/N. Main St bv�Vehicle
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; Sports Supervisor
Health and Safetv Office
Health and Safety Supervisor
Teen Travel Supervisor
All Program Supervisors should be in contact with the Flax Pond Coordinator on the radios.
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Aquatic Emergency Plan
Lost Swiininer in the Swinuning Area
Overview
In the swimining axea, tlie Lost Swiiruuer Drill(LSD) is initiated in the case of a missing or
unaccounted for child or staff inember. Exaiuples of when this inight occur include a missing
child duriug buddy clleck or re�ort of a cllild missing.
General Description of the LSD in the Swimming Area
The LSD is initiated by the designated Waterfront Supervisor. The LSD be�ins with three blasts
on a whistle. The drill involves a quick and efficient search of waterfront and adjacent areas
including tuiderneath the dock. All Seiiior Counselors should remain with their grou�s on the
beach in a line and keep them silent until the siren alarms and then they should follow Lost Child
Procedtue. The Teaxn Leader will call on the radio to uifo�n the Flax Coordinator of the
procedures. Junior Counselors sllould iminediately searcll the changing rooins,porta johns,
Healtl� and Safety Office and bathrooins. The VVaterfront Supervisor will stay on land to
coordinate water search and to guard water searchers. The Flax Pond Coordinator will pull the
Lost Child Siren.
AqISSI1�TG PERSONS SEARCH:
l. Get as much information as possible. (Gone how long, where last seen, name,
wearing what, etc.) Contact the Flag Coordinator immediately.
2. Make land search,utilize staff to search every area possible.
, 3. If not located during land search, the Flax Pond Coordinator will coiitact the
i Assistant Recreation Director, Recreation Director, and rescue personnel. Clear
water of all swimmers. Gather staff and do a walking search of tlie swimming
area consisting of the tallest available on-duty guard positioned at the farthest part
of the line. Another Guard will be at the beginning of the beach line. Other
guards will be spread out with-in the line. Water Front Coordinator must be in
charge of search procedure. One or more available guards will utilize the rescue
� board in deeper waters if necessary. All search parties should have interlocking
� arms and does a sweep search from one end of the swimming axea to the other.
� Remain calm and in control of the situation at all times. Search all land areas
! before commencing water search. Do so immediately if you think the situation
� requires it. Before doing anything,just stop and think.
Accidents in Boating Areas
Boating Area
(1) The staff inember(s) who witness the accident announce "Accident" and maintain sight of the
water area. If two staff inembers are witness one should run over to the lifeguard in the chair.
(2) The lifeguard in the water on the board will swim to where the capsized boat is floating. The
lifeguard on the beach will blow the whistle and remove all swimmers from the Waterfront area
in"swim check" fashion. The lifeguard on the dock will act as a back up for the rescue lifeguard.
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(3) Tlle staff ineinber who did not witness the accident will inzmediately notify the Flax Pond
Coordinator aud the Health and Safety Supervisor. The Flax Coordinator will norify the
appropriate authorities.
{ (4) The Flax Coordinator will assign a staff inember to i-un to the front gate to direct emergency
� veliicles if necessaiy.
�
� Aquatic Safety Policy
� Lifeguards
,
• Lifeguards will be at least 16 years old and will be cei-tified ill American Red Cross Life
� guarding or equivalent.
; • All lifeguards will wear guard suits while on duty. They must concentrate their entire attention
on the area assigned to thein. They must not engage in any conversation or activity that will
distract them.
• Lifeguards should be prompt, alert, fum, fair, and courteous.
• Serious Rule infractions, injuries or rescues should be reported to the appropriate Waterfront
Supervisor who will in turn report them to the Flax Pond Coordinator.
Classification of Swimmers
• All non-swimmers shall have a lifejacket available for their use at all times.
• All children wishing to utilize Flax Pond aquatic areas s17a11 be classified as Level 1, 2, or 3
swimmers by the Waterfront Supervisor or their appointee as follows:
• Level l: Unable to put head under water, or can submerge minimally and blow bubbles, can
float on front and back with support, exploring arm movements. All Pioneers, regardless of
i ability will be kept in Level 1.
• Leve12: Can fully submerge head under water,bobs, rotaiy breathing, can do front stroke and
back stroke but are not extremely strong swimmers.
• Leve13: Mastery of front and back stroke, swim underwater, tread water for 1-2 minutes, and
uses appropriate breathing methods and shows strong methods of swimming.
� • Participants are never allowed to swim in an area beyond their ability level; this includes all
i special needs children.
• The use of floatation devices is prohibited to support lack of swimming abilities.
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! Facilities
' •On properry, cliildren and staff will swim only in marked swimming areas.
•Boating may take place in marked or areas deemed appropriate by the Flax Pond Coordinator
and Waterfront Supervisor. Boati�zg may not occur i�a razarked swi�z�zing areas!Boaters must
adhere to policies and procedures in the Boating Regulations Policy.
Appropriate Equipment for the Waterfront Area
I • Lifesaving equipment shall be placed so it is immediately available in case of an emergency.
The staff should not be using the safety equipment for a seat.
' • Minimum equipment must include a whistle or other audible signaling device for each staff
�
i person on duty; a rescue tube, a backboard with head restraint and a minimum of three straps; a
� First Aid Kit; and a rescue surfboard.
Appropriate Equipment for Other Waterfront Areas Including Off-Camp Aquatic 5ites
• Lifesaving equipment shall be placed so it is immediately available in case of an emergency.
• Minimum equipment must include a whistle or other audible signaling; a throwing assist
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� Traffic Control during program hours:
� Regular drop off time of 8am: all cars are held off until our staff is ready to receive children.The
�
' vehicles are then allowed to come through parking lot in two lanes to drop child(ren).A staff member
� will assist child to sidewalk from car.The staff controls the flow of cars.
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� Regular pick up time of 4pm: all cars are held off until staff is ready to release children.All children wait
�
behind the wooden fencing next to parking lot.The vehicles are released and a staff member checks
� with each vehicle and calls child name. Child signs out with their counselor and gets escorted by another
1
staff member to the awaiting car.The flow of traffic is again controlled by the staff.
If a parent needs to speak to counselor or Administration they are asked to pull to the side and park so
that they do not hold up the line.
� All other pickups and drops offs are signed in and out at the camp window.
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; Contingency for Registered and Non-registered children:
,
If a child is registered and does not show for the day a staff member will make note for attendance. If
that same child is out a second day in a row without notification we will call the parent/guardian to
icheck up.
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If a child is not registered and shows up for the day we have them sit in the office and we call the parent
and the main Recreation office as they may have registered late or early morning.They are not out on
; property until all paperwork has been processed and money has been paid.
Primitive,Trip or Travel Camp:
;
� Once a week our oldest group of participants 12-15 year olds go off property.We have each child bring
� in a signed permission trip exclusive to that specific trip.All staff have their list of kids to count at each
' stop and before getting on the bus and after.The program uses local school bus company for all trips off
property. A first aid kit travels with the group.The trip leader has a cell phone to communicate to the
Administration at the camp property if anything arises. If an injury occurs they can call the camp to get
emergency contact information.The trip leader is aware of each locations closest hospital.
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� Crisis Management Plan
� Conditions that May Define a Crisis
• A serious power failure, uncontrollable health crisis, terrorist attack, or serious weather
i emergency
• Death or serious iiijury of a child or staff ineniber at camp or on any Flax-sponsored trip off
caiilp.
� • Lost camper not found within 60 minutes.
• Firing of one or more staff inembers while camp is in session.
• An instance, suspected or docuinented, of Child Abuse at Flax.
• Any other situatioil that, in the opinion of tlie Flax Pond Coordinator, defines a crisis.
General Preparedness
• Maintaining a list of all minor staff with parent phone numbers and emergency contact
numbers.
• Maintaining a list of all campers, with parent�hone numbers and emergency contact nuinbers.
• Knowing all possible inethods of contacting the Yarmouth Parks and Recreation Director and
Pro�ain Supervisor at all times.
Crisis Management Steps
1. The Fla�c Pond Coordinator will contact the Assistant Recrearion Director(Or Recreation
Director if necessary) as soon as possible. .
2. If the crisis occurs off camp, tlie Flax Pond Coordinator and Assistant Recreation Director will
? decide whether it is appropriate to send a Flax Pond staff inember to the scene, and what
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authority that�erson will have to communicate with parents, emergency personnel, and/or the
media.
3. Staff shall not talk to members of the media. All such inquires shall be referred to the
Yarmouth Parks and Recreation Director, or another professional specifically designated by
them.
6. Children and staff inembers will be kept informed during the crisis in a way that recognizes
their need to know, takes into consideration feaxs and feelings, and minimizes the spread of
damaging rumors.
i 7. The Flax Pond Coordinator aud Assistant Recreation Director will coordinate,plan, and
; implement any and all follow-up communications to parents and/or the public at large after the �
crisis has passed.
8. An assessment of the situation that led to the crisis and how it could have been prevented will
occur. The Recreation Director will designate an appropriate group to study the matter, conduct
any additional research needed, and make recommendations for changes, if any.
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j Crisis Management
� ADDRESS: Flax Pond Recreation Area
31 Dupont Ave (off of White's Path)
S. Yarmouth, 02664
Crisis Management Team:
Ma1-ia Cobill �'f�"_"-�� �`�.(��-�S
Mike Joyce
Health and Safety Supervisor ���' _ J-e ��
Dan Cobill �,.��6�
Mike Reagan
General Crisis Responsibilities:
MARIA (Flax Pond Coordinator):
1. Ca11911
2. Call Assistant Recreation Director
3. Crowd control around the scene.
Post Incident:
1. Staff Debriefing
i 2. Fill out Official Incident Report
3. Speak to Police �
�E:;.��'��,i�i�-
P� (Flag Pond Assistant Coordinator):
1. Keep everyone calm
2. Crowd control at the scene
Post Incident:
4. Keep Media off property
5. Debrief campers
j DAN (Travel Supervisor):
j 1. Help with crowd control
' 1. Keep everyone calm
Post Incident:
� 1. Help oversee staff and children who were not involved in the crisis.
HEALTH AND SAFETY SUPERVISOR:
1. Respond to medical situation
11�R` . (Archery Supervisor):
1. Open the gate for Emergency Vehicles
2. Help keep media off property
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Camp Evacuation Plan
Reasons for Evacuation
The decision to evacuate t�ze camp will be made by the Recreation Director of Yannoutli in
consultation with the Flax Pond Goordinator. Reasons why the camp might be evacuated
could include:
� • A power failure of magnitude or duration that leaves the children at risk.
• A health crisis that is deemed uncontrollable.
• Peilding storms of significant status.
General Preparedness
Evacuation of a full camp during suimner session is a serious decision, inade oiZly as a last
resort.
Nevertheless, Flax Pond will remain prepared for such an emergency by:
1. Maintaining a list of all staff with cell phones, to be used in case land lines fail or are
overloaded.
2. Maintaining a list of com�anies that provide bus transportation.
3. Having up-to-date phone nui�bers and emergency numbers for all minors on�roperry. This
is not an extra preparedness step; the existing Health Forms the cam�maintains are
sufficient.
4. Calls to parents notifying them will be made if possible. A message will be put on the Flax
Pond answering machine as well as the answering service at the Recreation Division.
� Once the Decision to Evacuate is Made
• The "Lost Camper Siren"will blast three times, to signal the start of tlie process.
• All children and staff will meet on the large ball field unless other wise instructed. Details
about the evacuation process will be given here.
• The Health and Safety Supervisor, the camp's consultation doctor and Health Department
will be consulted in the event of a health crisis.
The Evacuation Process
• If the crisis occurs during a summer camp session...
- The Flax Pond Coordinators,Assistant Recreation Director, and Recreation Director will
consult and decide to what extent, if any, the off-site trips will be included in the evacuation.
! If it is decided that they will be included, the Flax Pond Coordinator will contact them.
� � - The Flax Coordinator will begin contacting the list of school bus service providers,
starting with the cainp's regularly contracted service provider. The first available buses will
� be engaged,up to the number required to evacuate everyone on camp property that does not
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have other means of transport.
- Under the supervision of the Assistant Coordinator, staff will be assigned to contact
parents by phone to notify them of the situation, starting with the parents of the youngest
campers. Parents will be asked to pick up their children immediately. Parents who can't be
contacted will move to the end of the list, to be contacted again later. After three passes
through the entire list, the remaining parent list will be handed over to the Recreation
Director, who will designate staff to make arrangements for emergency evacuation of
remaining campers.
-Under the supervision of the Flax Pond Coordinator, staff car pools will be arranged. No
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staff may leave tlie camp uiltil an appropriate number of campers have been safely evacuated.
Some staff may elect, or be assigned, to take the bus. Key staff may remain on camp properry.
� -At all times prior to their evacuation, cainpers will be supervised by adult staff in a 10:1
� ratio.
� -As parents an-ive to pick u�their children, the children will be signed out as done in a
! normal Flax day. Each child must sign out with their counselor. All counselors must keep
� record of whicll cliildren have signed out and been removed from the program.
� All participants who are not evacuated or whose parents were not contacted will board a bus
� to biing them to a desigilated shelter. The Recreation Director will coordinate oiigoing staff
assigiunents and procedures for ilotifyuig parents and meeting the buses.
• A health crisis inay require additional measures, implemented in consultation with the
Health and Safety Supervisor and/or Tovvu and County Health Depai-tment that must be taken �
during evacuation, including but not linlited to:
� - Consideration of which participants to evacuate first.
� - Consideration of whether healthy people can be placed on the same bus with sick
people.
- Consideration of how many adults to place on each bus that carries children.
- Consideration of whether to have cars or vans follow each bus to assist with sick
people.
• Oi�ce the evacuation process is underway(first bus loaded and dispatched), a decision to
cancel the evacuation(i.e. in the event power is restored) can only be made by the Recreation
Director.
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Policies & Emergency Plans
Section 4
First Aid and Safety Procedures:
;
Safe l. Awareness comes first
- Waterfront, Iniriatives, and t�rchery are at highest risk far
accidents.
- The younger the child, the stronger the supervision.
2. Everyone, including staff,wears shoes at all times (except at Waterfiont.) ,
3. Eveiyone, including staff, wears shirts at all times to prevent buniing(except at
Waterfront.) Bathing suits alone are not suitable for children to wear around
Pr�Pem'•
3. Identify poison ivy to children. ,
4. Conduct frequent tick checks (perfonned weekly by the Healtli and Safety ',
Su�ervisor). '
Report 1. Any ill or injured child must report to the nurse for assessment.
- All staff must keep a documentation log where they document all incidents and
injuries that may occur during t11e Fl� day.
2. Counselors must bring any medication, staff or cliild's, to tlie Health and Safety
Supervisor every day. The counselors are responsible to remind children when it
is time to get their medications.
3. In the event of a major accident or incident, an Incident Report Form must be
filed with the office.
Severely Iniured Child:
l. Remain calm.
2. Do not move the injured child.A general rule is that the child must get up on
their own; if they cannot,they need to remain where they are found.
3. Stay with the child and send another staff inember for the Health and Safety
Supervisor. Or, call the Health and Safety Supervisor/Flax Pond Coordinator on your unit radio.
As a last resort, send another cl�ild for help.
* No 911 call should be made without expressed permission
from Flax Pond Coordinators
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Rabies Control
• Rabies has becoine a major problem in all the towns on tlle Gape, and some cases
I� � llave been located in tlie towns of Demlis and Yarmouth.
I� • Rabies is a disease that can be spread through aniinal saliva. Sinall aniinals such as
raccoons, squinels, skunlcs and bats can be can-iers for the disease.
Precautionary Measures
� Do not under any circumstances allow the children in your group to chase after,
touch, or pick up a live or dead animal that is not part of the Nature Animals,
assume that all wild animals are dangerous.
� Wani the children in your group before going on nature walks a.�1d through tlie
trails not to go near any of the animals that they may see.
If you see a suspicious animaL•
• Contact the Flax Pond Coordinator or the Health and Safety Duector
immediately.
• Keep all the children away from the animal.
� In the eveut where the animal may be rabid,the Flax Pond Coordinator will
switch to a rainy day schedule (no matter what the weather) and put all children
indoors. This will continue until the Natural Resource/Animal Control staff can
deal with the animaL
If a child is bit:
�� � Remove all other campers from the scene.
• Call for the Flax Pond Coordinator/Health and Safety Director immediately.
� Try to find another staff inember to stay with your group and keep them calm.
• Tell the Flax Pond Coordinator the details of what happened. Be prepared to tell:
What happened? How? When? Where? Where is the animal now? And where are
the other childxen in your group?
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• • • Lori 7.Ilo,h1D
Bass River Ped�atr�c Associates, P.C. PaulL.Meri,MD
237 Scacion Avenue South Yarmouth MA 02664 xAr�n 1t.Guber�,MD '
(508)394-2116 (Fax)760-1919 ntecb�.�H.BnldnaRro,Do
. Diichaei J.Dlllon,Pa-C
Mleke Ackell,CPNP
Seudy Hebensrrelt,NY !
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Ms. Patricia M. A�.-mstxong � �
Director of Pa.rks and Recreatron �
428 Route 28
V�est Yarmouth, MA 02673 '
Apri1 15, 20 X 5
bear Pat,
This is just a quick note to conflrm that I am agreeing to be the medical
consultay.zt fo�the Flax Pond summer camp prog�ram in South Yarmouth.
Sincerely, ,
��„`� � ��,
,
K�.t�eth Colmar, MD
1
� RALPH J. PERRY, INC.
' �--�' P.O. BOX 339 • HYANNIS,MA 02601 • 508-775-3473
�. � -
MA-CR#017 •DOT CERT#A-850
FIRE PROTECTION INSPECTION REPORT/WORK ORDER# N� �����
,
NAME: �'. :�:: _', r C� :_�_�- i" DATE `""�>' �:' � ; :� ACCOUNT#
� , . . ` . .' t F .
LOCATION ' -:: �;�: NEW CHARGE '�=� COD
; - `
. �-""� - ,.:.-:.i�, t ', _ ANNUAL -= NEW EQUIP SERVICE RETLTRNS _
� . , .�;
_ _ TOTAL.#OFEXTINGUISHERS �,-^ ,
; , � :. . _ , , �..
BILL TO #EXTINGUISHERS DUE SERVICE NEXT YEAR "—
CUSTOMER PO# INSPECTION DUE �� �L : : .n
�,� CONTACT PHONE CELL SERVICE/LABOR �
„
' NEW EQUIPI�EN� `
DRY CHEM 2'/�ABC SABC lOABC 20ABC IOBC 20BC IOPK 20PK
CO2 Slb 101b 151b 201b PW CLASS K HALOTRON 2'/�lb Slb l llb 15.S1b
MARINE SYSTEM - EMERGENCY;L,IGHTS EXIT LIGH1'S_ _ OTHER. __
,
� lNSPECTIOI�i!RECERTIFlCATIt?N
DRYCHFM�K CLASS PW HALON/HALOTRON CO2 COND TEST MA�IIxIE CYLINDER
EMERG�NCY�.YGHTS EXTI'LIGHTS OTHER
` RfCHARGE/SERVICE!HYDRflTfST
RECHARGES 3ERVICE
DRY CHEM 2'L lb Slb 101b 201b 6YEAR MAINTENANCE HYDROTEST
PW - K CLASS.61 - 2.SG � HYDROTEST
HALOTi20N 2�/_lb` Slb i l lb 15�h_lb. 6 YEAR MAINTENANCE HYDROT'EST
CO2 S lb 101b 151b 201b COND TEST HYDROTEST
Notes:
PARTS
SERVICE COLLAR WALL HOOK Ml-Slb Other
ORING VEHICLE BRACKET M2-101b
CHECK STEM HEAVY DUTY BRACKET ZOIb
PULL PIN �' v.. BULBS REPLACEMENT COVER
GAUGE BATTERIES BATTERY DISPOSAL - FEC GOVER
�:.,-w.�� ' ����J'���L3C�.�� r`�", „�.—� �� � =��,S�;a��fl K.-,..�¢x
DOT OSHA PWM 90 : -- - EIRST-AID KIT 8161_8162_8163_J-KTI'_REFILL
BL SERIES VINYL �,��TYPE EYEWASH STA3'ION .REFII,L INSPECTA SHIELD _ �
,_ _ ..
RP SERIES PLASTIC TYPE OTHER "'
" - .:
FlRE`:E)C�iNGU1�MERS ARE"IN COMP�iA1��E iN1TH I+IfPA�t�COi?E YES NO. CI
. �"
RECOMMENDATIONS:
. . . ,
_ . - _
'' • _.. _
" . .:,.. " .-.. . ;
On this date the above fue exringuishers and fiiue equipment were inspected or serviced in accordance with procedures of the NFPA 10 and the manufacturer's manual,with the results '-
indicated above. - - .�,,.�''�
I . .�--'''`..-7:� e � � 'r-�-__ . . -. � -
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-----_-
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SERVICE;TECH�dICI�I��. - LIC# CU'STOMER'S AUTHORIZED REPRESENTATIVE
!' .
The above service technician certifies that the fire extinguishers and emergency lights were personally inspected and found conditions to be as indicated above.
P��`a�t"��._ .'� _ , .._ ..�_._� <_ �
,
i
� �, YARMOUTH FIRE DEPARTMENT
� � ' � ' � 96 OLD MAIN STREET
3 ' ''� SOUTH YARMOUTH, MA 02664
�( PH.:508-398-2212 /FAX:508-760-4861
!
�
FIRE AND SAFETY INSPECTION REPORT
;
; ADDRESS OF INSPECTION:
�
d
1
� � YARMOUTH PORT � SOUTH YARMOUTH � WEST YARMOUTH
i
3 NAME:
.�� P�Q ��.E.. �
� OWNER � MANAGER �TENANT OTHER(explain):
DATE: �,Q r �_ TIME: ���(J� PHONE:
NAME: PHONE:
OWNERS MAILING ADDRE55:
An inspection of the above captioned property was conducted by the undersigned during which the following
fire or safety deficiencies (D)or violations(v)were observed and noted for correction:
L—� i �' d . �C�-s� c��e st L,
C�as�X r �/ '
�'1 i d— � o/ Lc�� O^ /�
_ . _`����� ,_�
f-���- .
� ���. �� _ __
� ����� _
i lYt� ��� �
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' You are hereby ordered to abate or correct the deficiencies or violations within days. Failure to do
� so may result in civil and/or criminal complaints being filed.
Si ned:
9 / Title: �—
,
Copy Re ei ed By: C � �
Original-Owner/Tenant Yellow Copy-Fire Department FBP 99-1