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Home My WebLink AboutCamp Information, Policies and Procedures ��R �,. r u , VI� ! N GAT E �k� 'f � K � R K I�A N D �� CAMP WINGATE � KIRKLAND STAFF SCREENING POLICY Application and Screening Processes for All New Staff Each job candidate fiils out a Staff Application. The application includes requests for the following information: • Work experience • Training or certifications pertinent to camp • Three references Attached to the application are the following forms: • CORI Request Form (Commonwealth of Massachusetts criminal record check) • SORI Request Form (Sexual Offender Registry Information) • ACA Voluntary Disclosure Statement (FM 16) Expanded CORIs (adult and juvenile records) are submitted for all prospective employees. For prospective candidates who are not permanent Massachusetts residents,criminal background checks are conducted in their home and school states through a private company called National Background Investigators. Massachusetts SORI checks are conducted on everybody who has ever lived,worked in,or visited the United States. For candidates who live or attend school in states outside Massachusetts,we do whatever is required by the home state to check his/her name against its Sexual Offender Registry Board database. With the exception of a few overseas candidates,each prospective counselor is interviewed face-to-face. If face-to-face interviews are not possible,the candidate will have an extended phone interview with one of the camp directors. In either case, references are : always called and notes are taken to be kept in the staff member's file. The international staff placement agency that we work with (CCUSA and BUNAC) conducts background checks on all of the counselors that they place. Policies for Returning Staff All returning,seasonal staff members complete CORI and SORI Request Forms and Voluntary Disclosure Statements. The above background check procedures also apply to returning staff members. Performance evaluations from past summers are also kept in each staff member's file. If counselors spend any summers away from camp,additional references are checked prior to their return. CAMP WINCATE*KIRKLAND 79 WHITE ROCK ROQD YAflMOUTH PORT, MA 02675 TEL: 888.714.2267 E-MAIL: HEYCAMPOCAMPWK.COM ' �,�� ! �� 1 � "�L � !"t��i"1 i'1�� + �.� � �� { { ' HR.4 ANNUAL STAFF SCREENING Does the camp require annual screening for all camp staff based on camp property (directors, counselors, administrative staff and support staff; seasonal and year round) - paid, volunteer, and � contracted that includes: s HR.4.1 A voluntary disclosure statement (completed in compliance with state regulations) ? YES HR.4.2 A check of the National Sex Offender Public Website or verification that a check of the � sex offender registry of all fifty states has been completed. YES � HR.4.3 For returning season staff only: a criminal background check for the staff eighteen (18) years of age and older to be initiated prior to the arrival of Camp or prior to the � start of employment for any late hires? YES �� 4 � Please see HR.3.1 for Camp Wingate*Kirkland Hiring Policies and screening procedures used. We follow the same stringent procedure for all staff members, even if they will not have direct responsibility for children (e.g. kitchen and site workers). Year round staff includes directors, assistant director, site manager and site staff � All Camp Wingate*Kirkland staff are require year round staff to complete a ACA Voluntary Disclosure � Statement. Expanded CORIs (adult and juvenile records) are submitted for all employees. Criminal �, background checks are conducted in their home and school states through a private company called ; National Background Investigators. � Massachusetts SORI checks are conducted on everybody who has ever lived, worked in, or visited the United States. For candidates who live or attend school in states outside Massachusetts, we do '' whatever is required by the home state to check his/her name against its Sexual Offender Registry Board database. Additionally we check the Dru Sjodin National Sex Offender Public Website for every staff member. s��r � w�a.�. �us��s��r�. ��c��s . 4�+�'� Ti k'�^#;.�b 4 rv� � n i 4S�1«,i�P`!pd { a e7 �F`#"a��$. {°4•f i.��. �Y � i�Pi T�aw�V 1�'" ��✓�d�4. �4% +d C'cF>�i� t I Ai$P w S 4 w h T'? d �M d^� �4S�'# d�M..�$'�P�M N�iM`P. �3,!t�PT� A+4�k y P^t S.T L+��+P�ffia+�k C`'R�, 4 Gt fl � ��A . . f �� IMI�� . �� # 1MMMM� � # POLICIES FOR RETURNING STAFF � All returning staff members complete and staff application and Voluntary Disclosure Statements. The � above background check procedures also apply to returning staff members. � Performance evaluations from past summers are also kept in each staff member's file. If counselors spend any summers away from Camp, additional references are checked prior to their return. � _ � � F A � # � ��or � w�� sr��r c�s��c��s �a�� r ��e°» * ��Ra:�enG I °� �;�ts�t k�G� �G ; x�A��tr� ��:�' �� a'v: � �� '9� � �dx �� :$�� af�a ��°� Cx��arx Grt�r �r�iY��r�i�Gea��°+N• C�� WI�ICAT�'�;�'��1R��.�►HD t f . . �F M�R M4! . r ` HR.S NEW STAFF SCREENING Does the camp require screening for all new camp staff with responsibility for or access to campers � that includes: � � HR.5.1 A criminal background check for staff eighteen (18) years of age and older? YES ;: � HR.5.2 At least two (2) reference checks and verification of previous work (including volunteer) history? YES HR.5.3 A personal interview by the camp director or a designated representative? YES � � Please see HR.3.1 for Camp Wingate*Kirkland Hiring Policies and screening procedures used. We � follow the same stringent procedure for all staff members, even if they will not have direct � responsibility for children (e.g. kitchen and site workers). i � All Camp Wingate*Kirkland staff are require year round staff to complete a ACA Voluntary Disclosure ` Statement. Expanded CORIs (adult and juvenile records) are submitted for all employees. Criminal ' background checks are conducted in their home and school states through a private company called ` National Background Investigators. ' Massachusetts SORI checks are conducted on everybody who has ever lived, worked in, or visited the United States. For candidates who live or attend school in states outside Massachusetts, we do ; whatever is required by the home state to check his/her name against its Sexual Offender Registry � Board database. Additionally we check the Dru Sjodin National Sex Offender Public Website for every � staff member. References are always called and notes are taken and kept in the staff member's file. The � international staff ptacement agency that we work with (CCUSA, CampLeaders and 3Advenutres) conducts background and reference checks on all of the counselors that they place. All references are called, or received via e-mail . Reference notes or e-mails are kept in the staff member's file. After the candidate has been hired, he/she is given/sent a staff packet that includes an ACA Voluntary Disclosure Statement. s��or � ��.� ��s��, ��c��s G��r� cr,�;d�a • �tR�a�N� S '� ;�astt ��C� F� � v�R�G�iw �,��. �� J��t�� 1 �� :�� # 1 �A;��.`>�� ►��,'� Ca�.�aa« Ct �r .�r� rC��t��Aoar=;�., �r�t� 1 ''� � 3 +�� V . � �� i/�� ;�� „�. �.�� }� �Y%l111i� ? . t With the exception of a few overseas candidates, each prospective counselor is interviewed face-to- face. If face-to-face interviews are not possible, the candidate will have an extended phone interview � with at least one of the camp directors as well as a video chat interview. In either case, the job � description, expectations and responsibilities are discussed during the interview process. � , � � � � p � f $ P i 9 � � P .. v$��4�7i � ,ti�4.{. f94F4T&,�/��G.1�• �i�}{ {rt�EaFl� �, �A�t`� N�kk*�'. • klfi+.�P1� � '7 �+!!6� W`��. F6b I�B'�.#l�ttl�"t� i";?;Ri Mt��d'�d'',= � `�� »"�s' .r� "�'� F '�d�( `��3$ «*��t�.ffi��td J�eti� C��+ci+� CC'k ?ttf�f(".dhi��(�*k9�tF'�► G{^jM � ' �a�� i 1�11H �►14►T� .��`� K1�K�.�Ht� ; . � �� HR.6 !OB DESCRIPTIONS/INFORMATION � HR.6.1 Prior to accepting a position, is each camp staff member provided with: � A. A written job description that identifies the responsibilities and essential functions of the job, and B. Information on the nature and diversity of the total camp population, and general characteristics of the camp and programs offered? YES In addition to the attached job descriptions, which identify the responsibilities and essential functions � of the job, all staff members are given information on the culture and diversity of the Camp � population and general characteristics of W*K and the daily choice programming during the interview �` process. All staff are asked to visit our website to learn more about W*K and watch our streaming video online. We also have a Camp W*K Staff group on Facebook that shares information about Camp ¢ � prior to the start of the summer. � � � 3 St��lO�` �i tw�lltt REiBE�S�E1lV, �$REI�."�t)F1� k+;'��"g i�+rlW�Mi ♦ ��R�k'wL�V i "�� 'iF1� PP'�.l4r�. 7P� € R�P�TF&l�F� P'�SP�' �R��f'f`�:k � J�� •g�! .T�'��ro� � Tli�/a 4iY� a�G&k R$��)� it��`A �d 4!«'lyr� j;�"M i 64{�'�,�1l��A�S'�Aj s. ��j Rr� i i �� i ;;d,��4,: i WtHG;�T� � ,� Kl�K�.AHQ C +P. � ,. � �� , c � HR.3 HIRING POLICIES � Does the camp have written hiring policies that: � HR.3.1 Identify appropriate application and screening processes for each job category? YES � HR.3.2 Have been reviewed by legal counsel or human resources professional within the last three years? YES HR.3.3 Define additional/periodic screening requirements for year-round staff based on the camp property (directors,.counselors, administrative staff, and support staff) beyond � the new-hire period (HR.5) and annual screening process stated in HR.4, consistent � with their role and relationship with campers, including a criminal background check at least every five years.? YES � Camp Wingate*Kirkland's hiring policies are identical for every category of staff employed at Camp. We follow the same stringent procedure for all staff members, even if they will not have direct responsibility for children (e.g. kitchen and site workers). f Each candidate fills out an online Staff Application and selects position for which they are applying. The � application includes requests for the following information: ; � • Work experience - Employment History � • Training or certifications pertinent to position • Three references � On the application, each applicant is asked if s/he understands that a criminal background check will be conducted on every staff member. Camp W*K does an annual SORI background check on all year-round staff. We also do an annual expanded CORI and National Background check on year-round staff. A full background screening (SORI, CORI, and National Background) is done on all staff members at time of hire. sx�or � w�� uae�s,�,�. a��cr�� Gt�+� a�:�:.s�; � �eA�..t�C ! '9 ��it �'�G� c�� ` rrtfa��st� ��R� �u� ��': 1 �G� '�� :��'9� i ��x�� s�ta v��t� �t�� C�?�► ,nt�C�w��sC��e�a�r. C�t� � �� <:, t # � �� ,�� #��i�� '` .w.a�rt e � Year round staff (Director, Site Manager, Assistant Director and Site Staff) without a break in employment) are not required to go through the screening process annually. The Directors hold an annual performance review with all year round employees. Camp Wingate*Kirkland does run a complete ; background check on year round staff annually. � � 'Camp Wingate*Kirkland's hiring policies are reviewed annually by A.M. Skier's in house legal counsel. � � � � � � � ; � P SAN(J�' �'c '��+lL t iiU�EhiS��6N, �3$�3ECT��S Gaa�= � ��d'� � ��R�.:,t�� 1 '9 �w�itE R'�G++ PR ' YtR�rqUta o',��° a�� ': I aG� �� =9� ' �dX �"v� :��g ��t� +M»ti'A ��=Yrw C(:w ,�tf YG��CA��°aRta C:�aM ! �AMp � ��.e � W � NGA�' E �� KIRKI.AND � ��+ � �"�: �: �� CAMP WINGATE * KIRKLAND BACKGROUND RELEASE I acknowledge that, in order to employ me, Camp Wingate Kirkland is required by law to perform a criminal background check on me in Massachusetts, my state of permanent address, and if applicable, the state in which I currently reside. By signing this letter, I hereby give Camp Wingate Kirkland permission to use a third-party company to perform this search. I also acknowledge that I understand that I have the right to access the results of any such inquiry performed by Camp Wingate Kirkland. Name Date Signature CAMP WINCATE*KIflKLAND 79 WHITE ROCK ROAD YARMOUTH PORT, MA 02675 TEL: 888J14.�267 E-MAIL: HEYCQMP�CAMPWK.COM � �aMp � � �� sx K I R K�.A I� D w� N GATE � � �� camp wingate*Kirkland staff evaluation Staff Member: Evaluator : Date: 1. The counselor is a role model for neatness and appropriate behavior. 1 2 3 4 5 Never Sometimes Always Comments: 2. The counselor takes initiative in keeping the lodge clean. 1 2 3 4 5 Never Sometimes Always Comments: 3. The counselor sets consistent limits with regard to rules. 1 2 3 4 5 Never Sometimes Always Comments 4. The counselor follows through on decisions and plans. 1 2 3 4 5 Never Sometimes Always Comments CAMP WINGATE*KIRKLQND 79 WHITE ROCK ROAD YQRMOUTH PORT, MA OP675 TEL: 888.714.2267 E-MAIL: HEYCAMPOCAMPWK.COM a ��M� � �'� �, „ E' ;r z. WI N GATE �� KI R KLA N D �� .� �� CAMP WINGATE * KIRKLAND CHILD ABUSE PREVENTION POLICY I. Purpose The purpose of this policy is to help Camp Wingate Kirkland provide a caring and secure environment for all of its campers and to help the camp reduce its legal risk and liability exposure. II. Definition Child abuse refers to an act committed by a parent, caregiver or person in a position of trust which is not accidental and which harms or threatens to harm a child's physical or mental health or welfare. III. Types of Child Abuse A. Physical Abuse A physical injury, threat of injury or creation of a real significant danger of substantial risk of death, disfigurement or impairment of bodily functions. Such injury or threat of injury, regardless of intent, is inflicted or allowed to be inflicted by non-accidental means. Examples: asphyxiation; bone fracture; brain damage, � skull fracture, subdural hematoma; burns, scalding; cuts, bruises, welts, abrasions; internal injuries, poisoning; sprains, dislocations; gunshot, stabbing wounds. . B. Physical Neglect The failure to provide food, clothing, shelter, or supervision for a child if the child's health or safety is endangered. Physical neglect may include multiple occurrences or a one-time critical or severe event that results in a threat to health or safety, such as toddler left alone. Other types of neglect include abandonment, inadequate supervision, inadequate clothing, inadequate shelter, inadequate personal hygiene, inadequate food and malnutrition. C. Sexual Abuse Sexual abuse includes any act defined in the code of Massachusetts which is committed, or allowed to be committed, upon a child be his/her parent or other persons responsible for the child's care. Examples of such abuse are: sexual . exploitation, sexual molestation, intercourse/sodomy and other sexual abuse. CAMP WINCATE*KIRKLAND 79 WHITE ROCK ROAD YARMOUTH PORT, MA 02675 TEL: 888.714.2267 E—MAIL: HEYCQMPOCAMPWK.COM i D. Medical Neglect Refusal or failure by caretaker to obtain and/or follow through with a complete regimen of inedical or dental care for a condition, which if untreated, could result in illness or development delays. E. Mental Abuse/Neglect A pattern of acts or omissions by the caretaker which result in harms to a child's psychological or emotional health or development. IV. Reducing the Risk of Child Abuse In an effort to create the safest possible environment within the camp, several abuse prevention measures will be utilized. These measures include provision for regular training on child abuse issues to staff members and standards for appropriate discipline. A. Staff Training Before camp begins, all staff members will be required to read the camp's abuse policy and indicate that they have read and understand the policy and agree to abide by it. B. Discipline All staff members are trained in appropriate methods of camper discipline. No physical punishment or verbal abuse, e.g.,ridicule, are to be used at any time. VI. Reporting Child Abuse Should there be allegations of child abuse at Camp Wingate Kirkland these procedures will be followed: 1 . Treat any allegation of child abuse seriously. 2. Immediately begin documenting all procedures observed in the handling the allegation. 3. Immediately notify the Camp Directors, who will notify the appropriate authorities. Camp Wingate Kirkland is mandated as an organization to report all allegations to the Massachusetts Department of Social Services, at (800) 792-5200. 4. Do not confront the accused with allegation unless and until advised by the Camp Directors to do so. The accused will be temporarily relieved of their camp duties until the investigation is concluded. 5. Observe confidentiality for both the alleged victim and the accused until advised to the contrary by the Camp Directors. VII. Policy Review CAMP WINGATE*KIRKLAND 79 WHITE ROCK ROAD YARMOUTH PORT, MA 0�675 TEL: 888.714.2�67 E-MAIL: HEYCAMPOCAMPWK.COM , � The Child Abuse Prevention Policy and Procedures of Camp Wingate Kirkland shall be � reviewed annually by the Camp Directors, with assistance from legal counsel. i CQMP WINCATE*KIflKLQND 79 WHITE ROCK ROAD YARMOUTH PORT, MA 02675 TEL: 888.714.2267 E-MQIL: HEYCAMPOCAMPWK.COM �� , ��,. � � W � �N GA1` E �� ' �� K I R K LA N D �� ,��` �� CAMP WINGATE * KIRKLAND CAMPER DISCIPLINE POLICY Basic Princi I�es. ■ Our focus at Camp Wingate Kirkland is on teaching and positive encouragement rather than on punishment. ■ We strive to be a high quality staff providing a high quality experience. ■ Instead of having many detailed rules, we always appeal to the community to respect each other. ■ The Ladder of Discipline is a framework through which camper behavioral challenges are addressed. (�o�nselor G�idelines Responding ■ Ask for help unless you are confident that you are responding in an appropriate way. ' The single biggest mistake that counselors make is not ask for help with camper issues. The Lodge Leaders and Directors are always available and should be interrupted if they appear busy. ■ In interactions with campers, counselors should strive to respond rather than react to children. Guidelines for Responding to Children ■ You are being entrusted to be a care-taker for children. ■ There is a clear power difference between you and the campers which should inform your actions. ■ You must be sexually appropriate with campers at all times—verbally, non-verbally and physically. ■ Be aware of sexual or sexualized behavior in campers. Be firm and non-shaming � when responding to such behavior. j CAMP WINCQTE*KIRKLQND 79 WHITE ROCK ROAD YARMOUTH PORT, MA 0�675 i TEL: 888.714.2267 E-MAIL: HEYCAMPOCAMPWK.COM � ; ■ Be aware of, and minimize, activities that tend to over stimulate campers such as tickling and pillow fights. ■ Be conscious about your own stress level and take appropriate steps to respond. ■ If you have any question about any behavior or suspected behavior of a camper, please ask for help. ■ Safe places to touch are the hands, shoulders and upper back. �� ; � CAMP WINCATE*KIRKLAND 79 WHITE ROCK ROAD YARMOUTH PORT, MA 02675 j TEL: 888J14.2267 E-MQIL: HEYCAMPOCAMPWK.COM j Policy ■ Under no circumstances may a counselor hit or strike a child. ■ Counselors must not use abusive or derogatory language with campers. ■ Counselors may never touch a child against his or her will, unless there is a clear and present danger to the child. ■ A counselor may never touch a child if the child appears uncomfortable with the touch, whether that discomfort is expressed verbally or non-verbally. ■ Never touch a child in a place on his or her body that is normally covered by a bathing suit, unless for a clear medical necessity, and then only with supervision by another adult. ■ Hazing of campers by other campers or counselors is not permitted. ■ Campers will not be subjected in initiation rites that are abusive in any manner. ■ A counselor will under no circumstances share a bed or sleeping bag with a camper. A. Nuts and Bolts of Child Abuse Laws Please be aware of and understand the following, which are covered on the page following this one ■ The definition of a mandated reporter. ■ The purpose of the mandated reporting law. ■ A report of abuse is based on suspicion of abuse, rather than proven abuse. ' ■ Summary of procedure — time frame, reporting agency, providing the information req uested. ; ■ Penalty for not reporting. I � CAMP WINGQTE*KIRKLAND 79 WHITE ROCK ROAD YARMOUTH PORT, MA 02675 I ; TEL: 888.714.2267 E-MQIL: HEYCAMPOCAMPWK.COM ; i G�► ��' , � � . WIN GATE �� ` v � KIRKL.AN D �A �� CAMP WINGATE * KIRKLAND LADDER OF DISCIPLINE Step One: After a sign of disrespectful or inappropriate behavior, the counselor points it out to the camper and asks for a change in behavior as needed. It is important to explain the reason to the camper and make sure the suggested change is a ' reasonable one. Step Two: If the behavior continues, the counselor should remove the camper from the presence of others. Ask the camper the reason for their unacceptable behavior and try to work together to create an appropriate alternative. Step Three: If situation has still not resolved in an acceptable manner, the counselor should ask for help from a co-counselor or another counselor. With the camper, the counselor, and the new third counselor, review the situation that occurred. Let the camper know the reason for the meeting. It is important that the camper knows that this meeting is very out of the ordinary. Campers most always know this. Try to come up with alternatives/solutions, without threatening. . Step Four: If disrespectful behavior continues in any way, the counselor next goes to a leader. The counselor, leader, and camper will then meet to discuss the situation. Once there is a meeting with a leader, Sandy and Will are informed and the parents are called. Step Five: If the disrespectful behavior continues after meeting with a leader, the next step is for the counselor and camper to meet with Sandy and/or Will. Changes for the behavior will be clearly stated to insure complete understanding by the camper. Parents will be informed of this meeting. Step Six: If the camper's behavior does not change significantly, there will be a second meeting with Sandy and/or Will and the camper will probably be sent home. Parents will be informed of this and a departure time will be established. � � � CQMP WINCATE*KIRKLQND 79 WHITE ROCK ROAD YARMOUTH PORT, MA U2675 � TEL: 888.714.2267 E-MAIL: HEYCAMPOCAMPWK.COM � � ;� , �� r� �� Ft � � �� '>��'�� ;, *� +�� Missing Camper During instructional periods, staff members will have a list of campers who are expected at their periods. If a camper does not show up to a counselor's period within 5 minutes of the bell which marks the activity's start time, the counselor should ask the other campers where they last saw the missing camper. Because our community is so small, it is likely that someone knows where he/she was the previous period and perhaps why he/she is late. After waiting 5 minutes for the camper, the counselor must come (if he/she can get another staff member to cover the period) or send someone to the Camp office. If there is nobody in the office, go next door to the Health Center. In either case, this notification will begin the Missing Camper Procedure described below. ' If a child is missing at any time other than one of the four main instructional periods, the staff responsible for that camper should immediately notify a Leader. At this point,we will begin our Missing Camper Procedure: 1. If a child is missing at the Waterfront, was last seen at the Waterfront, or has his/her tag on the Buddy Board, then the Waterfront Search & Rescue procedure will be followed (see below). 2. Otherwise, the office staff (or nurse) who learns of a missing camper should inform a director or another Leader on duty. � 3. That Director or Leader will use the Camp walkie-talkies to bring at least 3 other Leaders, nurses, office staff, ' or maintenance staff to the office to assemble the search team. In the meantime, someone else will be sent to the Office to get the camper's Planning Sheet. 4. A search will be organized so that all of the areas of Camp will be searched quickly and calmly by the search ' team. Each member of the team will have a walkie-talkie. The first places to look are the camper's cabin, his/ her previous activity area and the other most populated spots in Camp (waterfront, athletic areas, dining hall, art barn.) Each person on the search should have a specific route assignment that includes both a primary search area and a selection of less traveled paths, woods, bunk clusters and remote activity areas (ropes course, campfire site, bunks on the hill, etc.) All walkie-talkie communication will take place on channel 1. 5. If the camper is found, the staff member should immediately notify via walkie-talkie the other members of the search party that the camper is safe and being escorted to his/her proper location. All searchers should then return to the office and make sure that everyone there knows that the situation has been resolved. 6. A thorough search of the camp property should be conducted within a 10-minute period. If the camper is not found during this search, then proceed to the Modified Waterfront Search and Rescue Plan (below). The Director will make a decision whether or not to call the police. The director will also determine if/when to call the camper's parents. i CQMP WINGATE*KIflKLQND 79 WHITE ROCK ROAD YARMOUTH PORT, MA 02675 ! TEL: 888.714.2267 E-MQIL: HEYCAMPOCQMPWK.COM � i i � Lost Swimmer/Waterfront Search and Rescue 1. If a buddy tag is left on the buddy board or if it is determined that there are a different number of tags on the board than campers in the water, the Waterfront Director or the person in charge at the waterfront will blow four short whistle blasts to signify that the water should be cleared. 2. The Waterfront Director or the person in charge of the waterfront shall tell the lookout person to get one of the two horns out of the boat shed and run the upper loop around Camp. While running the upper loop the lookout should be blowing the horn. The upper loop consists of the Camp road past Redwood, the Health Center, the Office, Lodge 1, the Dining Hall, Lodge 2, Lodge 3, Lodge 4, Lodge 7, Lodge 5, the mail shed, the frog pond field and back to the basketball court. 3. On the way past the office, the lookout will pick up the sign-out clipboard, and the walkie-talkie hanging next to it, and bring them both to the basketball court. 4. A second person, preferably not an LGT, will be instructed at the same time to get the other horn from the boat ' shed and run the lower loop around camp. The lower loop consists of Hilltop, Motel, loel's Place, Cottage, Lodge 6, the art barn, Lodge 8, Lodge 9, the tennis courts, the beach volleyball court, the softball field, the upper soccer field, the lower soccer field, the archery range, the Leoj, and the campfire site. After the lower ' loop is run, the runner should report back to the waterfront. ' 5. Upon hearing the horns, all members of the Camp community will proceed as quickly as possible at the ' basketball court. As they arrive, bunk counselors will get their campers seated in a line and will quickly count the number of campers present from their bunk to determine if all campers are present. Some bunks will have , both/all counselors taking part in the-search and rescue at the waterfront. These bunks will be pre-assigned a Leader or other available staff member to count the number of campers. 6. The operation at the basketball court will be supervised by a Director). He (or she) will take the clipboard and , the walkie-talkie from the office and be responsible for communicating with the Leader at the waterfront. All walkie-talkie communication will take place on channel 1. It is EXTREMELY important that the waterfront ' personnel are notified IMMEDIATELY once everyone is accounted for, or it is determined which camper is missing. 7. The Assistant Director or closest leader to the office will take a walkie-talkie from the office to the waterfront and be responsible for receiving messages from the basketball court and communicating them to the Waterfront Director, or the person in charge of the Search and Rescue procedures. 8. While this is taking place, all staff members who are LGT certified will immediately assemble at the waterfront to begin the Search and Rescue procedures. These procedures are to be led by the Waterfront Director or the person in charge of the waterfront. CAMP WINCATE*KIRKLAND 79 WHITE ROCK ROQD YQRMOUTH PORT, MA 02675 TEL: 888.714.2267 E-MAIL: HEYCAMPOCAMPWK.COM ; I 9. Once the waterfront is cleared, the waterfront director will assign the first LGT to check underneath the two floating rafts in third crib. The next two LGTs are instructed to check underneath the docks. All remaining LGTs will line up at the first crib rope and wait for further instructions from the WSI in charge. During the entire Search and Rescue the waterfront director will have a rescue tube and be standing on the dock between second and third cribs. This is to ensure the maximum safety of the LGTs. 10.At the command of the waterfront director, the LGTs will begin walking through the water, constantly scanning the bottom. Once the waterfront director feels that they are deep enough, the LGTs will do surface dives to the bottom, swim three strokes, and return to the surface. They should be scanning the bottom the entire time. All lifeguards should come up with their hands above their heads. Once they have reached the surface, they will stroke back to the shallowest person, then take 2 additional strokes backwards. On the count of the waterfront director, the procedure will continue. 11. Once the lifeguards reach a spot which the waterfront director feels is too deep, they will turn around and start towards shore. The procedure will continue untiL• a) all campers are accounted for at the basketball court; or ' b) a victim is discovered —at which point the leader, or the LGT who discovers the victim (if the LGT is not too tired), will attempt an American Red Cross rescue; or c) It is determined that the camper missing at the basketball court is the same one who is missing at the ' waterfront. If this is the case, the Yarmouth Rescue Squad will be called immediately by the leader at the . waterfront. ; 12. In the case of a potential neck and spinal injury, the most qualified lifeguards will initiate the procedures � outlined by the American Red Cross. If the lifeguard feels any hesitation about securing the victim to the backboard, he or she should wait for the Yarmouth Rescue Squad to arrive. In this scenario, the victim should remain immobilized in the water. 13. Once everyone is accounted for at the basketball court, the procedure will end and the waterfront director will ' debrief campers and counselors at the basketball court 14.This procedure will be revised, reviewed, and rehearsed at least once during staff orientation week, and twice during the summer. CAMP WINGATE*KIRKLAND 79 WHITE HOCK ROAD YARMOUTH PORT, MA 02675 � TEL: 888.714.2267 E-MAIL: HEYCAMPOCAMPWK.COM I Missing Person Outside of Camp When campers are taken out of Camp, staff is responsible for keeping the group together and taking adequate safety precautions. Staff should spread themselves throughout the group, with one in the front, one in the rear, and spaced evenly in the group if applicable. All campers should have a buddy and should never leave the buddy. Upon arrival to their destination, groups should immediately establish an easily remembered "meeting place" should they get separated at any time. Campers should be instructed on procedures to follow if they are separated from the group: 1. Campers should remain where they are with their buddy if he or she is with them. 2. Staff should frequently count their group. 3. If a camper is missing, one of the counselors should stay with the group and the other should retrace their steps to locate the camper. . 4. If the group is somewhere where a public address system can be used, they should inform on site staff of missing camper. If the camper is not located within 5 minutes, the counselor should then call the Camp office and speak to the Camp director. � � I 4 CAMP WINGATE*KIRKLANO 79 WHITE ROCK ROQD YARMOUTH PORT, MQ 02675 TEL: 888.714.2267 E-MAIL: HEYCAMPOCAMPWK.COM I� i C,A�p � �� .�� " �� ` OM - 10 MISSING PERSONS PROCEDURE � OM.10.1 Does the camp practice search-and-rescue procedures for persons lost, missing or = runaway persons so staff are familiar with their responsibilities and know how to implement those � procedures? YES � � � � � � � � �� , � �� . . . _ .. .._.. �a ��.�.�_�m.�. s��+�r s� �r:��. �t�e��s��. o��crc��t� ce�: � �.e�� . �ra�:a�� ,r� �r�c� €�� r��w��r� ��a� �� °,x i �� ° � .�� € �ax �� ;�� R�� =��*. cc� ,��rc��ca��• ca� � ��A ; � �� f�l��.A�� WIH �ATE �. F {{� �� f M ` OM -8 EMERGENCY PLAN AND REHEARSAL OM.8.1 Does the camp have site-specific emergency procedures established to appropriately { respond to natural disasters typical of the area and other foreseeable emergencies, including: � � A. Building and site evacuations made necessary by such events; YES AND B. A program of training and rehearsal to prepare the staff to carry out their responsibilities in emergency situations?YES The Camp Wingate*Kirkland Crisis Response Plan carefully addresses what to do in the event of a foreseeable emergency or natural disaster. � � During Staff Training significant time is spent rehearsing the steps should situations arise during � the Camp season. ; Excerpts from the Crisis Response Plan are included below: # � � : FIRE EVACUATION When we run the Search and Rescue drill within the first 48 hours of each Camp session, it is : communicated to the campers and staff that the same procedure applies to fires and other emergencies. , 1. If a fire occurs at Camp, we must gather and account for everyone in Camp. The gathering location will be communicated by walkie/talkie and/or by the person sounding the alert horn. ' � 2. As soon as the fire is reported to the office, someone there should call 9-1-1 and report it. ; Give directions to Camp if needed and information about the location and type of fire and inform the directors. : 3. The witness will report whether or not he/she knows if any campers or staff might be trapped in the area of the fire. 4. Simultaneously, the nearest person should run to the Waterfront to alert the staff there to begin our emergency procedure for "Fire". Using the alert horn located there they should run the upper loop around Camp, past the office. On the way past the office, he/she will pick up the sign-out notebook and bring it to the gathering place . s��c�r � �:�� e��s��. o��c�c�� e�� wM�a�:nk� � �tR+�.mk� ! '� ��tf R�C� �� r�a��uT� a��* a� ��x 1 ��t ?�� '�� 1 ��5A9 ;�6� ��ta �� ilt�=�f, CC�� :�«tYC�M��CA+�F�t�: CGM � �a�A i W��i �ATE ��:,�' KI R�C�.�1l�tI � � �� ; S A second member of the Waterfront staff will be instructed at#he same time to take the other horn and run the lower loop around Camp. If this emergency occurs at night or when the waterfront is closed alert horns are located in the Office and will be used by staff there to follow the above � procedure. ; 5. Upon hearing the horns, all members of the Camp community will gather at the basketball � court, unless the location of the fire makes that impossible. The Frog Pond Field, Tennis ; Courts ,Upper Soccer Fields ,Pearl B, and Lodge II Field are alternate location. 6. As campers and staff arrive, bunk counselors will get their campers seated in a line and will quickly count the number of campers present from their bunk to determine if there are any campers missing. 7. Once everyone is accounted for, everyone should stay there until the fire fighting personnel tell � us it is okay to leave. � � While the emergency procedure is happening, a director or designated leader will assign roles to the maintenance crew. He/she will use the office staff and Leaders, as needed. At least one person should go to each Camp entrance at Linnell Lane to help guide the fire trucks to the site of i the fire. Others should be assigned to go to the fire location and do as much of the following as possible, without risking his/her own safety. NATURAL DISASTERS (FLOOD, LIGHTNING, WILDFIRE, TORNADO, HURRICANE,) In the event that we can predict the possibility of a natural disaster, a director will assign a Leader ` to stay tuned to local media outlets. If the community is advised by local authorities to evacuate the area, the Camp will do so immediately to the Town Shelter located at Dennis Yarmouth Regional � High SchooL � ; When appropriate, the Camp will follow its standard emergency procedure of blowing the horns and § having the entire community gather at the basketball court. Otherwise, Leaders will be sent around � Camp to give evacuation or other instructions to the entire community. s�a�X � �a�+.� ��a��s��r�, ��c��s �e�� s+=a�e'» � �r��.�� I '9 ��tt R�C� �� v��a�iutr� ��.=R� �� a g;� t �� ?�r :s�� x �� w ��aa "��5� GAv�V+r� C/:� a t�tYCdR��9CAM�'+N+ ��3� : �� E �� "�� ; �� 1 In case of tornado or high winds: • Go to basement of new bunks (Joel's Place, Cottage) or to 20 Linnell Lane, as instructed. • Stay away from glass enclosed places or areas with wide-span roofs, like the Leoj '' • Crouch down against the floor and cover the back of your head & neck with your hands • If no suitable structure is nearby, lie flat in the nearest ditch or depression and use your hands � to cover your head � � � � In case of flash flooding: • Evacuate low-lying areas (waterfront, Frog Pond, etc.) and go to higher ground • Do not try to walk through water that is more than ankle deep � • If in a vehicle, do not drive through a flooded area , even if it looks shallow enough to cross R � � In case of lightning: �� • Go to safe shelter immediately � • If boating or swimming, get out of the water immediately and go to the Leoj • If out of camp in a wooded area, seek shelter under a thick growth of relatively small trees • If you feel your hair stand on end, squat down with your head between your knees • Avoid isolated trees or other tall objects, bodies of water, sheds or fences • Once inside, avoid using a telephone or other electrical appliances—do not take a shower In case of wildfire: • Listen to local radio or television stations for updated emergency information • Follow the instructions of local officials. Wildfires can change direction and speed suddenly. Local officials can advise you of the safest escape route, which may be different than you ; � expected. ' � • If you are trapped, crouch in the pond. You cannot outrun a fire. a • Lie flat and cover your body with wet clothing or soil. � • If water is not around look for shelter in a cleared area or among a bed of rocks. , • Breathe the air close to the ground through a wet cloth to avoid scorching lungs or inhaling smoke. s�,�c�r � �v�� crs��s��. ��c�� t�+KK" a'�;a�A°r . �+tR�;.,k�� i '� ��TI f�:��;� �4 R �"tN��8�1#� �"4�� '�i ';< 9 a�� ';�� '�� sx 5a� 4�fs�= ��5a i'�r�'A �l�:�yy� CQt� 1�tXCdMd��CA�P'i4°� ��t� CAMP WINGATE «��. KIRK�AND �� _ _ EMERGENCYPROCEDURES _ Waterfront Search and Rescue __ . . . _ _ 1. I# a bud�y tag is left on_�I�e buddy board_or if it is determined_fihat there are a differ�ent number of tags on the board than campers in the water, the Waterfront Director or the _ . _.. _ _ __. _ _ WSI in charge at the waterfront will blow four short whistle blasts to signify that the _... water sk�uld be.cle�red. _ _ _ _ T �- 2. T1ie�ta�er�ront�irector or t�ie person in cfiarge of the water�ron�shalt tell t�ie lookout person or designate another_person to get one of the two horns out of the boat shed _ _ _ . . _ _. � . and run the upper loop around camp. While running the upper loop the lookout should ____ be ble�it�g-�he-�orn._T�-a�per loop consis#s of the car�p raad-�as#Redwood; the Health Center, the Office, Lodge 1, the Dining Hall, Lodge 2, Lodge 3, Lodge 4, Covered Bridge, �odge 7, Lodge 5, the mail shed,the frog pond field and back to the basketball ��`��.._ _ court.A�ter.the_upper_lQ�p_i�run,the lookQut must report bacic_�o the wate.rfront. . �,.,�..�' 3. A secor�d person,pref�rabfy nat an LGT,will be instructed at the same time to get the " other horn from the boat shed and run the lower loop around camp. The lower loop _ _ ._._ _ __ .___._ _ _ consists of Hilltop, Motel, Joel's Place, Cottage, Lodge 6, the art barn, Lodge 8, Lodge - 9,th�-t�nnis courts,#he beaeh volleyball court, the softball field, #he upper soccer field, the lower soccer field, the archery range, the Leoj, and the campfire site. After the lower 1oop is run, the runner should report back to the waterfronf. 4. Upon hearing the horns, all members of the camp community will proceed as quickly as possible to the basketbalt court. One of the camp nurses witf immediately bring the AED to the waterfront and assist as necessary. As campers arrive, bunk counselors will get their campers seated in a line and will quickly count the number of campers present from their bunk to de#ermine if all campers are present. Some bunks will have both/all counselors taking part in the search and rescue at the waterfront. A Leader or other available staff member or CIT will count the number of campers if all the bunk's counselors are not available. SANDY � WILL RUBENSTE{N, DIRECTOflS � GAMP WINCATE * KIRKLAND I 79 WHITE ROCK RD I YdRMOUTH PORT, MA 02675 I 508.362.3798 ( fAX 508.362.1614 � WWW.GAMPWK.COM I HEYCAMPOCAMPWK.COM , i CAMA WINGATE �;,,`�` KIRKLAND �� 5. Will or Sandy will supervise the operation at the basketball court. He or she will take the clipbo�rd and#he walkie talkie from the office-and be responsibl�#or communicating with the Leader at the waterfront. It is EXTREMELY important that the waterfront personnel are notified IMMEDIRTELY once everyone is accounfedfor,or it is determined _ which.camper is missing.. _ _ _ _ - - -6. The�ssisfiant Direetor-c�r a-Camp teader wiN take a wa�kie-tatkfie-fram the office and any- cell phone to the waterfront and be responsible for receiving messages from the . ...._., _. __ basketball court and communicating them to the Waterfront Director, or the person in � .._ _ cha�g�.o�.�k�Sear�k�-a�d-.��c�-praced�r�s. _ __ . __ _ 7. 1Nhite��iisis taking place,�all�sta�f inembers who are LGT certifiied wilCimmediately _ assemble at the waterfront to begin the Search and Rescue procedures. These _ _ _ __ _ _ _ procedures are to be led by the Waterfront Director or the WSI in charge of the waterfrfln�. ___ _ _ �� 8. Once the horn is blown and the waterfront is emptied, the Waterfront Director or WSI in � -w.�� charge of tbe waterfront w�Il assi�n the first LGT to check underneath t}�ie two floating „ rafts in third crib. The next two LGTs are instructed to check underneath the docks. All r�mai��g LGTs wilt lrn� � at the first crib rope and wait for fur�l�er inst�uctior�s from ' the WSI in charge. Search and Rescue will start differently if the missing person was ` checked into 3rd crib. During the entire Search and Rescue, the Waterfront Director will - -have a-rescue tube and be standi�g on#he-dock between second and third cribs. This ; is to ensure the maximum safety of the LGTs. 9. At the cammand of the Waterfront Director, the LGTs will begin walking through the water, (this will be different if searching for missing person checked into 3rd crib) - consta�lq scanning the bottom: Once the waterfront directar fe�is that they are deep enough, the LGTs will do surface dives to the bottom, swim three strokes, and return to the surface. They should be scanning the bottom the entire time. All lifeguards should come up with their hands above their heads. -0nce they have reached the surface, they will stroke back to the shallowest person, and then take 2 additional strokes backwards. G SANDY � WILL RUBENSTEIN, OIRECTORS i CAMP WINCATE * KIRKLAND � 79 WHITE ROCK RD ( YARMDUTH PORT, MA �2675 I 508.362.3798 ( FAX 50$.362.1614 � WWW.GAMPWK.COM I HfYCAMPBCAMPWK.COM i � � CAMP �� R., ' m KIRKLAND WINGATE �,�� .,. �� _ - On-tk�e count of the Wa#erfron# Direc#a-, the procedure will cor�tinue until: a) All campers are accounted for at the basketball court; or bj A victim is discovered—af which point the leader, or the LGT who discovers the _ _ victim (if the LGT is not too_tired),will attempt an Ameri��,n R�d Cross rescue;or c) It is determined that the camper missing at the basketball court is the same one - - �vhtiis �tissing at t�e waterfront. If-this isthe-case,the-Yarmoath Rescue Squad - will be called immediately by the Assistant Director or a camp Leader at the _ -- _ _ ___ _ _ waterfront, or if necessary, by the office. 10.In the case of a potential neck and spinal injury, the most qualified lifeguards will initiate � µ the proce�ures outline�y�1ie American Red Cross. Ifi �he lifeguard(s) fieels any hesitation about securing the victim to the backboard, he or she should wait for the _ _. __ _ _ Yarmouth Rescue Squad to arrive. In this scenario, the victim should remain immobili�ed in the wate� _ �# �,__ _ = 11 ,Once everyone is accounted for at the basketball court, the procedure will end and the �a .��.�� waterfront_director will debrief_campers and counselors at the basketball court. 12.This pro�edure wi11 �� revis�d, reviewed, artd rehearsed at least once during staff orientation week, and twice during the summer, once during each session of camp. � SANOY & WILL RUBENSTEIN, DIRECTOflS i CAMP WINCATE * KIRKLAND I 79 WHITE RDCK RO I YAflMOUTH PORT, MA 02675 I 508.362.3798 I FAX 508.362.1614 � WWW.CAMPWK.COM I HEYGAMP�CAMPWK.COM � �� `��fl�;�r W I N GA�` E t��-� �� K � R K L N Q rr ,� �� CAMP WINCATE � KIRKLAND EMERGENCY P OCEDURES Waterfront Search and Rescue—Lost Swimmer Plan 1 . If a buddy tag is left on the buddy board or if it is determined that there are different number of tags on the board than campers in the water, the Waterfront Director or the person in ch rge at the waterfront will blow four short whistle blasts to signify that the water should be cleared. 2. The Waterfront Director or the person in charge of the waterfront shall tell th lookout person to get one of the two horns out of the boat shed and run the upper loop around camp. W ile running the upper loop the lookout should be blowing the horn. The upper loop consists of the camp ro d past Redwood, the Health Center, the Office, Lodge 1, the Dining Hall, Lodge 2, Lodge 3, Lodge 4, Lod e 7, Lodge 5, the mail shed, the frog pond field and back to the basketball court. A CIT/the lookout, or perso designated by Waterfront Director goes immediately to the Office and gets the clipboard/Sign-Out boo , and runs to the Basketball Court. After the runner finishes the upper loop, report back to the waterfront 3. A second person, preferably not an LGT, will be instructed at the same time t get the other horn from the boat shed and run the lower loop around camp. The lower loop consists of Hillto , Motel, Joel's Place, Cottage, Lodge 6, the art barn, Lodge 8, Lodge 9, the tennis courts, the beach volley all court,the softball field, the upper soccer field, the lower soccer field, the archery range, the Leoj, and th campfire site. After the lower loop is run, the runner should report back to the waterfront. 4. Upon hearing the horns, all members of the camp community will proceed as quickly as possible to the basketball court. One of the camp nurses will immediately bring the AED to t e waterfront and assist as necessary. As they arrive, bunk counselors will get their campers seated in a line and will quickly count the number of campers present from their bunk to determine if all campers are present. Some bunks will have both/all counselors taking part in the search and rescue at the waterfront. A Leader or other available staff member will count the number of campers if all the bunk's counselors are not available. 5. Will or Sandy will supervise the operation at the basketball court. He or she will take the clipboard and the walkie-talkie from the office and be responsible for communicating with the Leader at the waterfront. It is EXTREMELY important that the waterfront personnel are notified IMMEDIATELY once everyone is accounted for, ' or it is determined which camper is missing. CAMP WINCATE*KIRKLAND 79 WHITE ROCK ROAD YAflMOUTH PORT, MQ 02675 TEL: 888.714.2�67 E-MAIL: HEYCAMPOCAMPWK.COM ' � 6. Janet McGill or a camp Leader will take a walkie-talkie from the office and an cell phone to the waterfront and be responsible for receiving messages from the basketball court and communicating them to the Waterfront Director, or the person in charge of the Search and Rescue procedures. 7. While this is taking place, all staff members who are LGT certified will immedi tely assemble at the waterfront to begin the Search and Rescue procedures. These procedures are to be led y the Waterfront Director or the person in charge of the waterfront. 8. Once the horn is blown and the waterfront is emptied, the Waterfront Directo will assign the first LGT to check underneath the two floating rafts in third crib. The next two LGTs are instruc ed to check underneath the docks. All remaining LGTs will line up at the first crib rope and wait for furth r instructions from the WSI in charge. Search and Rescue will start differently if the missing person was ch cked into 3�d crib. During the entire Search and Rescue the Waterfront Director will have a rescue tube an be standing on the dock between second and third cribs. This is to ensure the maximum safety of the LGTs. 9. At the command of the waterfront director, the LGTs will begin walking throu h the water, (this will be different if searching for missing person checked into 3�d crib) constantly scanning th bottom. Once the waterfront director feels that they are deep enough, the LGTs will do surface dives to th bottom, swim three strokes, and return to the surface. They should be scanning the bottom the entire time. II lifeguards should come up with their hands above their heads. Once they have reached the surface, they wil stroke back to the shallowest person, and then take 2 additional strokes backwards. On the count of the aterfront director, the procedure will continue: a) All campers are accounted for at the basketball court; or b) A victim is discovered—at which point the leader, or the LGT who dis overs the victim (if the LGT is not too tired), will attempt an American Red Cross rescue; or C) It is determined that the camper missing at the basketball court is th same one who is missing at the ; waterfront. If this is the case, the Yarmouth Rescue Squad will be cal ed immediately by the Janet McGill or a camp Leader at the waterfront, or if necessary by the office. � 10.In the case of a potential neck and spinal injury, the most qualified lifeguards will initiate the procedures � outlined by the American Red Cross. If the lifeguard feels any hesitation abo t securing the victim to the backboard, he or she should wait for the Yarmouth Rescue Squad to arrive. n this scenario, the victim should remain immobilized in the water. 11 .Once everyone is accounted for at the basketball court, the procedure will e d and the waterfront director will debrief campers and counselors at the basketball court. 12.This procedure will be revised, reviewed, and rehearsed at least once during staff orientation week, and twice during the summer. CAMP WINCQTE*KIRKLQND 79 WHITE ROCK ROAD YARMOUTH ORT, MA 02675 TEL: 888.714.P267 E-MAIL: HEYCQMPOCAMPWK. OM �,AMp x�g� � ��"� ��:: W I N GAT E ��'� `��r�� t I R K LA N � ., �� CAMP WINGATE *KIRKLAND HEALTH CARE POLICIES � PROCEDURES SUPERVISION The health care administration of Camp Wingate*Kirkland will be the responsibility of the Camp Nurse. The lead Camp Nurse, Mary Cowell, is a licensed RN in the state of Massachusetts. The Camp Nurse will administer health care to all campers and staff within the camp community. The Assistant Nurse and our part time nurses, will be on duty when Sue Roach is not available. The Camp Nurse will be available for assistance in planning and assessing the health care needs of campers and staff according to the Rules and Regulations of the township. RECORDS All campers and seasonal staff will have completed and submitted a Camp Health Examination Form to the Camp Nurse prior to or on the first day of the camping season. The Camp Nurse(s) will maintain the Daily Health Center records in our Camp database. At the end of each summer, all camper and staff health forms and other related history are stored on a hard drive and moved to the Director's house for long term storage, All medications are sent home with the campers. ' MEDICAL LOG BOOK There will be two separate logs, one for staff and one for campers. Each log will contain the names of campers and staff with a statement of their chief complaint as stated to the nurse and the action taken by the nurse. There will also be a separate log to record the daily prescription medications for all campers and staff. Documentation on individual camper health issues/visits will be maintained in the database and password protected from all but the Nursing staff and Directors. � ; MEDICAL STORAGE CAMP WINCATE*KIRKLAND 79 WHITE ROCK ROAD YARMOUTH PORT, MA 02675 TEL: 888.714.2267 E-MAIL: HEYCAMPOCAMPWK.COM ; All Health Center supplies and equipment will be stored in the Health Center, which is i located next door to the Camp Office. All medications, prescription and non- prescription, will be locked at all times in a clean, dry place. At the time of dispensing, only one of the two RN's will unlock the medications and dispense them Every medication that is dispensed is logged in a bound notebook according to instructions on the child's Health Examination Form. They can be dispensed only at the Health Center, the Dining Hall, or at Planning Session. All equipment and health supplies will be purchased by the Camp Nurse or the camp directors. They will be purchased from a well known mail order dealer or at a local pharmacy using a camp charge account. All prescriptions written by the Mid-Cape Medical Center or a physician at the Cape Cod Hospital will be filled at the same local pharmacy. All health supplies are subject to approval by the physician who provides the Camp with Standing Orders. MEDICATION All medications, prescriptions and nonprescription, will be kept locked in the Health Center. Each medication brought to Camp by a camper will be kept locked in the Health Center and its dispensation will be recorded in a medication log. The Camp Nurse will administer all medications.. In the event the Nurse is not available (Dr. visit, hospital visit, day off) the Nurse will delegate administration of all medications to either Directors of the Camp. The Camp Nurse will review the proper procedures with the Camp Directors. The Camp Nurse, Camp Directors, and Camp Leaders will discuss campers' needs for daily medications prior to the opening day of the camp season. In our on-going commitment to meet the needs of our campers who require medication ' while at Camp, we once again will be working with CampMeds Inc. to provide the �, convenient service of dispensing, packaging and shipping medications directly to our camp this summer. CampMeds is a service that pre-packages medications for Camp and saves our nurses from spending unnecessary hours each day sorting campers' medications so that they can focus on their primary role, tending to the health and wellness of the camp community. Camp Wingate*Kirkland's policy and procedure for dispensing and administering medicine requires camp families to have all of your � child's medicine in pill form dispensed, pre-packaged and sent to Camp prior to their arrivaL This includes • All medicine taken daily (prescription and non-prescription) ; • All medicine taken "as needed" • Vitamins ' CAMP WINCATE*KIRKLAND 79 WHITE ROCK ROAD YARMOUTH PORT, MQ OP675 TEL: 888.714.2267 E-MAIL: HEYCQMPOCAMPWK.COM *Our Camp stocks most over the counter items such as Tylenol, Advil, Benadryl, etc. HEALTH CARE PROVIDERS The following Health Care providers will be involved in administering health care to the campers and staff of Camp Wingate Kirkland: • Mid-Cape Medical Center, Hyannis, MA, 508-771-4092, 489 Bearse's Way, Unit A-4, 02601 • Cape Cod Hospital, Hyannis, MA, 508-771-1800 Any instructions received over the telephone from the physician to the nurse, will be written in a bound notebook separate from other Health Center records. All phone orders will be co-signed by the physician and the Camp Nurse. TRANSPORTATION All campers or staff needing to be examined by a physician during the day will be seen at Mid-Cape Medical Center. The Camp Nurse will accompany campers and staff and they will travel in a designated camp vehicle. In the event of a camper or staff needing medical care during the clinic's off-hours, a camp nurse or camp leader will take them to the Cape Cod Hospital. The Standing Orders are updated prior to Staff Orientation Week each camp season. ' These orders are signed by a physician, the Camp Director, and the Camp Nurse each season. � EMERGENCIES All emergencies will be called into 911 . All emergency transportation will be ' coordinated through 911 at the time of the emergency. FIRSTAID All first aid will be administered by the Camp Nurse and logged immediately in the appropriate health log. First aid will be administered in accordance with the Standing Orders of the attending physician. In the event the Camp Nurse is not present for non- emergency first aid, a first aid certified person will attend to the needs of the individual. This person will record his/her actions in the appropriate health log and report these actions to the Nurse upon her/his return to camp. All first aid procedures will be � reviewed with certified first aid staff prior to the opening day of the camp season. CAMP WINCATE*KIRKLQND 79 WHITE ROCK ROAD YQRMOUTH PORT, MA 02675 TEL: 888.714.�267 E-MAIL: HEYCQMPOCAMPWK.COM i ' First aid kits will be provided to the staff for all out-of-camp trips. All camp vehicles will have a first aid kit. Staff will receive an orientation to the use of the first aid kit during staff orientation week. All out of camp activities- day trips and overnight trips- are required to include a First Aid Kit prepared by the Camp Nurse. Each first aid kit will have a copy of the standing orders, emergency procedures, and accident report forms. Each first aid kit contains the following: Band-Aids, sterile pads, q-tips, antiseptic towelettes, ice packs, ace bandage, bacitracin ointment, adhesive tape, antacids, Benadryl, Sudafed, Tylenol, alcohol prep swabs, resusci face shield, after bite, and gloves. A minimum of one staff person is to be trained by the staff nurse in First Aid basic procedures. If a camper is in need of inedication during field trips, the nurse will package the individual's medication in first aid kit and instruct and delegate a staff member to administer it. FOOD SERVICE The Camp Nurse will be available for assistance in planning and assessing the health care needs of the kitchen facility and staff according to the rules and regulations of the township. The Camp Nurse will work closely with the kitchen staff to address special dietary needs of campers. HEALTH CENTER The Health Center is located next door to the Camp Office. The Nurse will be available for routine health procedures, exams, and the dispensing of inedications during established Health Center office hours. These office hours are 8:30a.m. -9:00 a.m., 11 :30 a.m. -12:30 p.m., and 4:30 p.m. -5:00 p.m. The Health Center is also open immediately after evening activity for those campers and staff who need bedtime medication. Parents of campers who are seen by a physician at the Mid-Cape Medical Center or the Cape Cod Hospital Emergency Room will be notified after the doctor visit. All campers admitted to the Health Center for an overnight stay will have their parents notified at staff's earliest convenience. Campers becoming ill during the night will be accompanied to the Health Center by one of their Lodge counselors. ; ; CAMP WINCATE*KIRKLAND 79 WHITE RDCK ROAD YQRMOUTH PORT, MA 02675 TEL: 888.714.2267 E-MAIL: HEYCQMPOCAMPWK.COM I �AMp � �� w � � �a� � �� K � R K �.Q � a �� Special Contingency Plans For Day Camps Children who are registered and on the camp roll but fail to arrive for a aiven day's activities The Day Camp Director or day camp staff member checking in campers will notify the camp office after a reasonable time ( ten minutes ) that a registered camper has failed to arrive. The camp office will contact the Parent/Guardian via phone using the information available on the Emergency Notification Card for that child. The camp office will keep the Day Camp Director appraised of the information gleaned ( camper delayed, sick ). Children who fail to arrive at the point of pickup followina a given day's activities. The Day Camp Staff will notify the camp office and the Procedure for Lost Camper plan will be initiated immediately. (see attached) Children who a�pear at camp without havin� r�ce istered and without prior notification The Day Camp Staff will notify the camp office and bring there any unregistered child. Office staff will call the Parent/Guardian who dropped off the child and arrangements will be made to register the child over the phone or to have the child picked up. The child will wait at the camp office until registered or picked up. CAMP WINCATE*KIRKLAND 79 WHITE ROCK ROAD YQRMOUTH PORT, MA 02675 ' TEL: 888.714.2267 E-MQIL: HEYCQMPOCAMPWK.COM i i , � �,e►�t�a► � VVI�G�lTE .�� K��K�.A►t�t� 4 �.� , �� § CAMP WINGATE KIRKLAND SWIM TESTING PROCEDURES � PERSONAL FLOTATION DEVICE POLICY $r All campers and staff must demonstrate their swim skill in a "crib test" during their first 24 hours of '� attendance at Camp. (See crib test on next page). Only campers who have demonstrated the highest � level f w' " " � o s imming competency will be categorized as a Crib 3 Swimmer. Any campers or staff who ' refuse to par#icipate in crib placement will automatically be classified as a "non swimmer." Camp Wingate*Kirkland requires that all watercraft participants, campers and staff, to wear a personal flotation device when participating in any watercraft activity offered-at camp including but not limited to: boating, sailing, log rolling, kayaking, canoeing and trampolining. Any camper or counselor who refuses � a personal flotation device may not participate in the activity. Only Crib 3 swimmers may participate in watercraft activities including the water trampoline. � � All personal flotation devices(PFDs) are inspected on a daily basis. Boating instructors are trained to � inspect PFDs on all campers prior to entering the water and embarking on their boat. Instructors must ` ` insure proper fit and all of the clips are secure and work properly. Boating instructors are trained to :; remove any malfunction PFDs from rotation and request a replacement one from the Director Campers and staff participating in to public aquatic activities with public providers are required to wear ; approved PFDs as determined by the U.S. Coast Guard. If a public provider does not have a U.S. Coast : Guard approved PFD, Camp Wingate*Kirkland provides our own PFDs for participants to wear. � �� ' For aquatics activities run outside of camp, a complete list of participants with their swim skill level must ' be included with the group. When the group arrives on-site a counselor on duty must assess location for � safety and environmental hazards and risks. There must be an LGT present. There must be no more ' than 10 campers swimming per counselor on duty. If there are more than 10 campers swimming, use a � buddy system with checks. If there is an emergency, follow normal out-of-camp emergency procedures. Any campers or staff classified as "non-swimmers" must wear a PFD for aquatics activities outside of Camp. s��r�r� � �vr�.t �a��s��r�, t��e�t+��s G��= ��egm * ►:s�rty�� 9 �9 �w�rt ��c� �� rr��iu►� �=�a� �� 3�e�1� t s�� ° ��x�� { �`�x5�a :�� t�ea �r�'� C��^��, C��! 4 kdf Y�A��A�t�°t��: C�3� � � � � � �� j � � �� '�,►,�� R�ii�1��T� � � +�w rr" E , � ; CRIB PLACEMENT PROCEDURES � � First Crib: r ■ 10 bobs � ■ Blow bubbles in the water ■ Fully submerge under water Second Crib: ■ 1 length of crawl � ■ 1 length of backstroke or elementary backstroke � ■ 1 length of breast stroke � ■ 3 minutes of treading water p ■ 2 minutes of survival float � � Third Crib: � ■ 2 lengths of crawl ` ■ 1 length of breaststroke ■ 1 length of backstroke or elementary backstroke ■ 1 length of stroke of choice $ ■ 4 minutes of treading water " ■ 2 minutes of survival float � � �� Special Notes � Campers may have 10 seconds rest between each length J Campers can be crib "tested" as many times as they want throughout the summer; however, they cannot be tested more than once a day. Only WSIs may crib test campers. sa��r � �v��: ��s��. ��c��ts C��a- at°�:e°� . �tR+�W.tr�C t '9 a��€�{ R�C� PR � ��"�LP� ��Rffi �a 3i��='� I ��# ;��° �+`�� x a�8 ��2 t�ta �M�r� ��+e��, C�w �s�€t�C�A�rs�Cd��^�. ��t�