HomeMy WebLinkAbout01-3100-Project-Management-And-Coordination_Rev_1Dennis Yarmouth Intermediate Middle School January 19, 2021
Dennis Yarmouth Regional School District 100% Construction Documents
Perkins Eastman DPC, project #71011
PROJECT MANAGEMENT AND COORDINATION
01 3100 - 1
SECTION 01 3100
PROJECT MANAGEMENT AND COORDINATION
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section includes administrative provisions for coordinating construction operations on Project
including, but not limited to, the following:
1. General coordination procedures.
2. Coordination drawings.
3. RFIs.
4. Digital project management procedures.
5. Project meetings.
B. Related Requirements:
1. Document 00 5433.13 “Digital Data Licensing Agreement Form."
2. Section 01 3200 "Construction Progress Documentation" for preparing and submitting
Contractor's construction schedule.
3. Section 01 7300 "Execution" for procedures for coordinating general installation and field-
engineering services, including establishment of benchmarks and control points.
4. Section 01 7700 "Closeout Procedures" for coordinating closeout of the Contract.
5. Section 01 9113 "General Commissioning Requirements" for coordinating the Work with
Owner's Commissioning Authority.
1.3 DEFINITIONS
A. BIM: Building Information Modeling.
B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking
information required by or clarifications of the Contract Documents.
1.4 INFORMATIONAL SUBMITTALS
A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each
portion of the Work, including those who are to furnish products or equipment fabricated to a
special design. Include the following information in tabular form:
1. Name, address, telephone number, and email address of entity performing subcontract or
supplying products.
2. Number and title of related Specification Section(s) covered by subcontract.
3. Drawing number and detail references, as appropriate, covered by subcontract.
Dennis Yarmouth Intermediate Middle School January 19, 2021
Dennis Yarmouth Regional School District 100% Construction Documents
Perkins Eastman DPC, project #71011
PROJECT MANAGEMENT AND COORDINATION
01 3100 - 2
B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key
personnel assignments, including key personnel assignments of Filed Sub-Bid subcontractors,
including superintendent and other personnel in attendance at Project site. Identify individuals
and their duties and responsibilities; list addresses and cellular telephone numbers and e-mail
addresses. Provide names, addresses, and telephone numbers of individuals assigned as
alternates in the absence of individuals assigned to Project.
1. Post copies of list in project meeting room, in temporary field office, and in prominent
location in built facility. Keep list current at all times.
1.5 GENERAL COORDINATION PROCEDURES
A. Coordination: Coordinate construction operations included in different Sections of the
Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate
construction operations included in different Sections that depend on each other for proper
installation, connection, and operation.
1. Schedule construction operations in sequence required to obtain the best results where
installation of one part of the Work depends on installation of other components, before
or after its own installation.
2. Coordinate installation of different components to ensure maximum performance and
accessibility for required maintenance, service, and repair.
3. Make adequate provisions to accommodate items scheduled for later installation.
B. Prepare memoranda for distribution to each party involved, outlining special procedures
required for coordination. Include such items as required notices, reports, and list of attendees
at meetings.
1. Prepare similar memoranda for Owner and separate contractors if coordination of their
Work is required.
C. Administrative Procedures: Coordinate scheduling and timing of required administrative
procedures with other construction activities to avoid conflicts and to ensure orderly progress of
the Work. Such administrative activities include, but are not limited to, the following:
1. Preparation of Contractor's construction schedule.
2. Preparation of the schedule of values.
3. Installation and removal of temporary facilities and controls.
4. Delivery and processing of submittals.
5. Progress meetings.
6. Preinstallation conferences.
7. Project closeout activities.
8. Startup and adjustment of systems.
1.6 COORDINATION DRAWINGS
A. Coordination Drawings, General: Prepare coordination drawings using BIM according to
requirements in individual Sections, and additionally where installation is not completely
indicated on Shop Drawings, where limited space availability necessitates coordination, or if
coordination is required to facilitate integration of products and materials fabricated or installed
by more than one entity. Include HVAC, plumbing, fire protection, and electrical systems.
1. Content: Project-specific information, drawn accurately to a scale large enough to
indicate and resolve conflicts. Do not base coordination drawings on standard printed
data. Include the following information, as applicable:
a. Use design team revit models as a basis for preparation of coordination model and
drawings. Print coordination drawings from coordination BIM Model. Prepare
Dennis Yarmouth Intermediate Middle School January 19, 2021
Dennis Yarmouth Regional School District 100% Construction Documents
Perkins Eastman DPC, project #71011
PROJECT MANAGEMENT AND COORDINATION
01 3100 - 3
sections, elevations, and details as needed to describe relationship of various
systems and components.
b. Coordinate the addition of trade-specific information to coordination drawings by
Trade Contractors in a sequence that best provides for coordination of the
information and resolution of conflicts between installed components before
submitting for review.
c. Indicate functional and spatial relationships of components of architectural,
structural, civil, mechanical, and electrical systems.
d. Indicate space requirements for routine maintenance and for anticipated
replacement of components during the life of the installation.
e. Show location and size of access doors required for access to concealed dampers,
valves, and other controls.
f. Indicate required installation sequences.
g. Indicate dimensions shown on Drawings. Specifically note dimensions that appear
to be in conflict with submitted equipment and minimum clearance requirements.
Provide alternative sketches to Architect indicating proposed resolution of such
conflicts. Minor dimension changes and difficult installations will not be considered
changes to the Contract.
B. Coordination Drawing Organization: Organize coordination drawings as follows:
1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and
mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of
visible ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan
drawings with section drawings where required to adequately represent the Work.
2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical
and electrical equipment, and related Work. Locate components within plenums to
accommodate layout of light fixtures and other components indicated on Drawings.
Indicate areas of conflict between light fixtures and other components.
3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans
and elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical
equipment.
4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.
5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of
embedded items for metal fabrications, sleeves, anchor bolts, bearing plates, angles,
door floor closers, slab depressions for floor finishes, curbs and housekeeping pads, and
similar items.
6. Mechanical and Plumbing Work: Show the following:
a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including
insulation, bracing, flanges, and support systems.
b. Dimensions of major components, such as dampers, valves, diffusers, access
doors, cleanouts and electrical distribution equipment.
c. Fire-rated enclosures around ductwork.
7. Electrical Work: Show the following:
a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.
b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-
alarm locations.
c. Panel board, switch board, switchgear, transformer, busway, generator, and
motor-control center locations.
d. Location of pull boxes and junction boxes, dimensioned from column center lines.
8. Fire-Protection System: Show the following:
a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler
heads.
9. Review: Architect will review coordination drawings to confirm that in general the Work is
being coordinated, but not for the details of the coordination, which are Contractor's
responsibility. If Architect determines that coordination drawings are not being prepared
Dennis Yarmouth Intermediate Middle School January 19, 2021
Dennis Yarmouth Regional School District 100% Construction Documents
Perkins Eastman DPC, project #71011
PROJECT MANAGEMENT AND COORDINATION
01 3100 - 4
in sufficient scope or detail, or are otherwise deficient, Architect will so inform Contractor,
who shall make suitable modifications and resubmit.
C. Coordination Digital Data Files: Prepare coordination digital data files according to the following
requirements:
1. File Preparation Format: Same digital data software program, version, and operating
system as original Drawings.
2. BIM File Incorporation: Develop and incorporate coordination drawing files into BIM
established for Project.
a. Perform three-dimensional component conflict analysis as part of preparation of
coordination drawings. Resolve component conflicts prior to submittal. Indicate
where conflict resolution requires modification of design requirements by Architect.
3. Architect will furnish Contractor one set of digital data files of Drawings for use in
preparing coordination digital data files.
a. Architect makes no representations as to the accuracy or completeness of digital
data files as they relate to Drawings.
b. Digital Data Software Program: Drawings are available in Revit 2019 and
AutoCAD 2010.
c. Contractor shall execute a data licensing agreement in the form of Agreement
included in this Project Manual.
1.7 REQUEST FOR INFORMATION (RFI)
A. Immediately on discovery of the need for additional information, clarification, or interpretation of
the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.
1. Architect will return without response those RFIs submitted to Architect by other entities
controlled by Contractor.
2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's
work or work of subcontractors.
B. Content of the RFI: Include a detailed, legible description of item needing information or
interpretation and the following:
1. Project name.
2. Project number.
3. Date.
4. Name of Contractor.
5. Name of Architect.
6. RFI number, numbered sequentially.
7. RFI subject.
8. Specification Section number and title and related paragraphs, as appropriate.
9. Drawing number and detail references, as appropriate.
10. Field dimensions and conditions, as appropriate.
11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the
Contract Time or the Contract Sum, Contractor shall state impact in the RFI.
12. Contractor's signature.
13. Attachments: Include sketches, descriptions, measurements, photos, Product Data,
Shop Drawings, coordination drawings, and other information necessary to fully describe
items needing interpretation.
a. Include dimensions, thicknesses, structural grid references, and details of affected
materials, assemblies, and attachments on attached sketches.
C. RFI Forms: Form bound in Project Manual.
1. Attachments shall be electronic files in PDF format.
Dennis Yarmouth Intermediate Middle School January 19, 2021
Dennis Yarmouth Regional School District 100% Construction Documents
Perkins Eastman DPC, project #71011
PROJECT MANAGEMENT AND COORDINATION
01 3100 - 5
2. Submit RFI’s by email in editable Adobe Acrobat PDF format.
D. Architect's Action: Architect will review each RFI, determine action required, and respond.
Allow seven working days for Architect's response for each RFI. RFIs received by Architect
after 1:00 p.m. will be considered as received the following working day.
1. The following Contractor-generated RFIs will be returned without action:
a. Requests for approval of submittals.
b. Requests for approval of substitutions.
c. Requests for approval of Contractor's means and methods.
d. Requests for coordination information already indicated in the Contract
Documents.
e. Requests for adjustments in the Contract Time or the Contract Sum.
f. Requests for interpretation of Architect's actions on submittals.
g. Incomplete RFIs or inaccurately prepared RFIs.
2. Architect's action may include a request for additional information, in which case
Architect's time for response will date from time of receipt by Architect of additional
information.
3. Architect's action on RFIs that may result in a change to the Contract Time or the
Contract Sum may be eligible for Contractor to submit Change Proposal according to
Section 01 2600 "Contract Modification Procedures."
a. If Contractor believes the RFI response warrants change in the Contract Time or
the Contract Sum, notify Architect in writing within 10 days of receipt of the RFI
response.
E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.
Submit log weekly. Include the following:
1. Project name.
2. Name and address of Contractor.
3. Name and address of Architect.
4. RFI number including RFIs that were returned without action or withdrawn.
5. RFI description.
6. Date the RFI was submitted.
7. Date Architect's response was received.
8. Identification of related Minor Change in the Work, Construction Change Directive, and
Proposal Request, as appropriate.
F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response
to affected parties. Review response and notify Architect within seven days if Contractor
disagrees with response.
1.8 DIGITAL PROJECT MANAGEMENT PROCEDURES
A. Use of Architect's Digital Data Files: Digital data files of Architect's BIM model and CAD
drawings will be provided by Architect for Contractor's use during construction.
1. Digital data files may be used by Contractor in preparing coordination drawings, Shop
Drawings, and Project record Drawings.
2. Architect makes no representations as to the accuracy or completeness of digital data
files as they relate to Contract Drawings.
3. Digital Drawing Software Program: Contract Drawings are available in Revit 2019 and
AutoCAD 2010.
4. Contractor shall execute a data licensing agreement in the form of Agreement included in
Project Manual.
Dennis Yarmouth Intermediate Middle School January 19, 2021
Dennis Yarmouth Regional School District 100% Construction Documents
Perkins Eastman DPC, project #71011
PROJECT MANAGEMENT AND COORDINATION
01 3100 - 6
a. Subcontractors, and other parties granted access by Contractor to Architect's
digital data files shall execute a data licensing agreement in the form of Agreement
included in this Project Manual.
5. The following digital data files will be furnished for each appropriate discipline:
a. Floor plans.
b. Reflected ceiling plans.
1.9 PROJECT MEETINGS
A. General: Schedule and conduct meetings and conferences at Project site unless otherwise
indicated.
1. Attendees: Inform participants and others involved, and individuals whose presence is
required, of date and time of each meeting. Notify Owner and Architect of scheduled
meeting dates and times a minimum of 10 working days prior to meeting.
2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.
3. Minutes: Entity responsible for conducting meeting will record significant discussions and
agreements achieved. Distribute the meeting minutes to everyone concerned, including
Owner and Architect, within three days of the meeting.
B. Preconstruction Conference: Architect will schedule and conduct a preconstruction conference
before starting construction, at a time convenient to Owner and Architect, but no later than 15
days after execution of the Agreement.
1. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority,
Architect, and their consultants; Contractor and its superintendent; Trade Contractors;
major subcontractors; suppliers; and other concerned parties shall attend the conference.
Participants at the conference shall be familiar with Project and authorized to conclude
matters relating to the Work.
2. Agenda: Discuss items of significance that could affect progress, including the following:
a. Responsibilities and personnel assignments.
b. Tentative construction schedule.
c. Phasing.
d. Critical work sequencing and long lead items.
e. Designation of key personnel and their duties.
f. Lines of communications.
g. Procedures for processing field decisions and Change Orders.
h. Procedures for RFIs.
i. Procedures for testing and inspecting.
j. Procedures for processing Applications for Payment.
k. Distribution of the Contract Documents.
l. Submittal procedures.
m. Sustainable design requirements.
n. Preparation of Record Documents.
o. Use of the premises and existing building.
p. Work restrictions.
q. Working hours.
r. Owner's occupancy requirements.
s. Responsibility for temporary facilities and controls.
t. Procedures for moisture and mold control.
u. Procedures for disruptions and shutdowns.
v. Construction waste management and recycling.
w. Parking availability.
x. Office, work, and storage areas.
y. Equipment deliveries and priorities.
Dennis Yarmouth Intermediate Middle School January 19, 2021
Dennis Yarmouth Regional School District 100% Construction Documents
Perkins Eastman DPC, project #71011
PROJECT MANAGEMENT AND COORDINATION
01 3100 - 7
z. First aid.
aa. Security.
bb. Progress cleaning.
3. Minutes: Entity responsible for conducting meeting will record and distribute meeting
minutes.
C. Sustainable Design Requirements Coordination Conference: Owner will schedule and conduct
a sustainable design coordination conference before starting construction, at a time convenient
to Owner, Architect, and Contractor.
1. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority,
Architect, and their consultants; Contractor and its superintendent and sustainable design
coordinator; Trade Contractors; major subcontractors; suppliers; and other concerned
parties shall attend the conference. Participants at the conference shall be familiar with
Project and authorized to conclude matters relating to the Work.
2. Agenda: Discuss items of significance that could affect meeting sustainable design
requirements, including the following:
a. Sustainable design Project checklist.
b. General requirements for sustainable design-related procurement and
documentation.
c. Project closeout requirements and sustainable design certification procedures.
d. Role of sustainable design coordinator.
e. Construction waste management.
f. Construction operations and sustainable design requirements and restrictions.
3. Minutes: Entity responsible for conducting meeting will record and distribute meeting
minutes.
D. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each
construction activity when required by other sections and when required for coordination with
other construction.
1. Attendees: Installer and representatives of manufacturers and fabricators involved in or
affected by the installation and its coordination or integration with other materials and
installations that have preceded or will follow, shall attend the meeting. Advise
Architect and Owner's Commissioning Authority of scheduled meeting dates.
2. Agenda: Review progress of other construction activities and preparations for the
particular activity under consideration, including requirements for the following:
a. Contract Documents.
b. Options.
c. Related RFIs.
d. Related Change Orders.
e. Purchases.
f. Deliveries.
g. Submittals.
h. Sustainable design requirements.
i. Review of mockups.
j. Possible conflicts.
k. Compatibility requirements.
l. Time schedules.
m. Weather limitations.
n. Manufacturer's written instructions.
o. Warranty requirements.
p. Compatibility of materials.
q. Acceptability of substrates.
r. Temporary facilities and controls.
s. Space and access limitations.
t. Regulations of authorities having jurisdiction.
Dennis Yarmouth Intermediate Middle School January 19, 2021
Dennis Yarmouth Regional School District 100% Construction Documents
Perkins Eastman DPC, project #71011
PROJECT MANAGEMENT AND COORDINATION
01 3100 - 8
u. Testing and inspecting requirements.
v. Installation procedures.
w. Coordination with other work.
x. Required performance results.
y. Protection of adjacent work.
z. Protection of construction and personnel.
3. Record significant conference discussions, agreements, and disagreements, including
required corrective measures and actions.
4. Reporting: Distribute minutes of the meeting to each party present and to other parties
requiring information.
5. Do not proceed with installation if the conference cannot be successfully concluded.
Initiate whatever actions are necessary to resolve impediments to performance of the
Work and reconvene the conference at earliest feasible date.
E. Project Closeout Conference: Schedule and conduct a project closeout conference, at a time
convenient to Owner and Architect, but no later than 90 days prior to the scheduled date of
Substantial Completion.
1. Conduct the conference to review requirements and responsibilities related to Project
closeout.
2. Attendees: Authorized representatives of Owner, Owner's Commissioning Authority,
Architect, and their consultants; Contractor and its superintendent; Trade Contractors;
major subcontractors; suppliers; and other concerned parties shall attend the meeting.
Participants at the meeting shall be familiar with Project and authorized to conclude
matters relating to the Work.
3. Agenda: Discuss items of significance that could affect or delay Project closeout,
including the following:
a. Preparation of Record Documents.
b. Procedures required prior to inspection for Substantial Completion and for final
inspection for acceptance.
c. Procedures for completing and archiving web-based Project software site data
files.
d. Submittal of written warranties.
e. Requirements for completing sustainable design documentation.
f. Requirements for preparing operations and maintenance data.
g. Requirements for delivery of material samples, attic stock, and spare parts.
h. Requirements for demonstration and training.
i. Preparation of Contractor's punch list.
j. Procedures for processing Applications for Payment at Substantial Completion and
for final payment.
k. Submittal procedures.
l. Owner's partial occupancy requirements.
m. Installation of Owner's furniture, fixtures, and equipment.
n. Responsibility for removing temporary facilities and controls.
4. Minutes: Entity conducting meeting will record and distribute meeting minutes.
F. Progress Meetings: Conduct progress meetings at weekly intervals.
1. Coordinate dates of meetings with preparation of payment requests.
2. Attendees: In addition to representatives of Owner, Owner's Commissioning Authority,
and Architect; Trade Contractors, each subcontractor, supplier, and other entity
concerned with current progress or involved in planning, coordination, or performance of
future activities shall be represented at these meetings. All participants at the meeting
shall be familiar with Project and authorized to conclude matters relating to the Work.
3. Agenda: Review and correct or approve minutes of previous progress meeting. Review
other items of significance that could affect progress. Include topics for discussion as
appropriate to status of Project.
Dennis Yarmouth Intermediate Middle School January 19, 2021
Dennis Yarmouth Regional School District 100% Construction Documents
Perkins Eastman DPC, project #71011
PROJECT MANAGEMENT AND COORDINATION
01 3100 - 9
a. Contractor's Construction Schedule: Review progress since the last meeting.
Determine whether each activity is on time, ahead of schedule, or behind
schedule, in relation to Contractor's construction schedule. Determine how
construction behind schedule will be expedited; secure commitments from parties
involved to do so. Discuss whether schedule revisions are required to ensure that
current and subsequent activities will be completed within the Contract Time.
1) Review schedule for next period.
b. Review present and future needs of each entity present, including the following:
1) Interface requirements.
2) Sequence of operations.
3) Resolution of BIM component conflicts.
4) Status of submittals.
5) Status of sustainable design documentation.
6) Deliveries.
7) Off-site fabrication.
8) Access.
9) Site use.
10) Temporary facilities and controls.
11) Progress cleaning.
12) Quality and work standards.
13) Status of correction of deficient items.
14) Field observations.
15) Status of RFIs.
16) Status of Proposal Requests.
17) Pending changes.
18) Status of Change Orders.
19) Pending claims and disputes.
20) Documentation of information for payment requests.
4. Minutes: Entity responsible for conducting the meeting will record and distribute the
meeting minutes to each party present and to parties requiring information.
a. Schedule Updating: Revise Contractor's construction schedule after each
progress meeting where revisions to the schedule have been made or recognized.
Issue revised schedule concurrently with the report of each meeting.
G. Coordination Meetings: Conduct Project coordination meetings at regular intervals. Project
coordination meetings are in addition to specific meetings held for other purposes, such as
progress meetings and preinstallation conferences.
1. Attendees: In addition to representatives of Owner, Owner's Commissioning Authority,
and Architect; Trade Contractors, each subcontractor, supplier, and other entity
concerned with current progress or involved in planning, coordination, or performance of
future activities shall be represented at these meetings. All participants at the meetings
shall be familiar with Project and authorized to conclude matters relating to the Work.
2. Agenda: Review and correct or approve minutes of the previous coordination meeting.
Review other items of significance that could affect progress. Include topics for
discussion as appropriate to status of Project.
a. Combined Contractor's Construction Schedule: Review progress since the last
coordination meeting. Determine whether each contract is on time, ahead of
schedule, or behind schedule, in relation to combined Contractor's construction
schedule. Determine how construction behind schedule will be expedited; secure
commitments from parties involved to do so. Discuss whether schedule revisions
are required to ensure that current and subsequent activities will be completed
within the Contract Time.
b. Schedule Updating: Revise combined Contractor's construction schedule after
each coordination meeting where revisions to the schedule have been made or
recognized. Issue revised schedule concurrently with report of each meeting.
Dennis Yarmouth Intermediate Middle School January 19, 2021
Dennis Yarmouth Regional School District 100% Construction Documents
Perkins Eastman DPC, project #71011
PROJECT MANAGEMENT AND COORDINATION
01 3100 - 10
c. Review present and future needs of each contractor present, including the
following:
1) Interface requirements.
2) Sequence of operations.
3) Resolution of BIM component conflicts.
4) Status of submittals.
5) Deliveries.
6) Off-site fabrication.
7) Access.
8) Site use.
9) Temporary facilities and controls.
10) Work hours.
11) Hazards and risks.
12) Progress cleaning.
13) Quality and work standards.
14) Status of RFIs.
15) Proposal Requests.
16) Change Orders.
17) Pending changes.
3. Reporting: Record meeting results and distribute copies to everyone in attendance and
to others affected by decisions or actions resulting from each meeting.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION